Our client is seeking a motivated and detail-oriented individual to join their team as an Administrative Coordinator, Research. This 15-month position will help them through their partnerships and provide administrative support to ensure the efficient operation of the program.
The program is being launched to innovate mental health therapeutics and treatment response monitoring tools for children and adolescents using emerging technologies (e.g., biometrics, augmented reality, virtual reality). Smartphone-, web- and metaverse platforms will be the primary focus of the program, with explorations into the potential added value of wearable devices included as well. This position provides the opportunity to engage with a broad range of clinicians, policymakers, researchers, and community leaders.
This position is responsible for supporting the Leadership Team through a variety of tasks related to organization and communication and will be responsible for confidential and time-sensitive material. The successful candidate will gain hands-on experience and in-depth knowledge of what it takes to launch and expand a country-wide program.
Reporting to the Research Operations Manager, this is a full-time, non-exempt position at their headquarters in Midtown New York. A hybrid schedule is possible.
They're dedicated to transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they need. They've become the leading independent nonprofit in children's mental health by providing gold-standard evidence-based care, delivering educational resources to millions of families each year, training educators in underserved communities, and developing tomorrow's breakthrough treatments.
Responsibilities:

• Serve as the Administrative Coordinator for the leadership team as a whole
• Organize, prepare for, and set up virtual and in-person meetings
• Submit and reconcile expense reports, reimbursements, and invoices
• Work with the legal counsel, human resources, and finance to process contracts
• Organize and maintain the Leadership team's calendars and contact lists
• Coordinate and arrange travel for the Leadership and team members
• Carry out administrative duties such as ordering supplies, filing, copying, printing, binding, scanning, etc.
• Produce and distribute correspondence memos, letters, and forms as necessary
• Work with the Program Director and VP of Research to coordinate with external collaborators around the country, as well as at other departments, programs, and initiatives within their company
• Support the Leadership team in arranging site visits, program convenings, and other activities related to the program's implementation
• Serve as the primary contact for general program inquiries
• Identify, review, and select vendors or consultants to meet project needs
• Work with the Leadership team to document project activities, milestones, and deliverables to produce quarterly program progress reports
• Handle sensitive information in a confidential manner
• Other duties as assigned

Qualifications:

• High School Diploma/GED and 5-year experience or equivalent combination of education and experience is required
• Excellent time management skills and ability to multi-task; must be able to reply to urgent requests and shift priorities for different time zones
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proven administrative experience
• Excellent interpersonal skills and cultural sensitivity
• Excellent computer skills and knowledge of Microsoft systems
• Knowledge of office management systems and procedures

Special Considerations:
Please upload your CV during the application process.
The anticipated salary range for this position is $52,449-$64,311 annually.
The salary range for the position is posted. Factors such as candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations affect the salary offered within this range. In addition, this salary may be subject to a geographic adjustment (according to a specific city and state and depending on the role), if an authorization is granted to work outside of the location listed in this posting.
Our client is an equal opportunity employer and does not discriminate in employment based on race, religion (including religious dress and grooming practices), color, sex/gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sex stereotype, gender identity/gender expression/transgender (including whether or not you are transitioning or have transitioned) and sexual orientation; national origin (including language use restrictions and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law [Vehicle Code section 12801.9]); ancestry, physical or mental disability, medical condition, genetic information/characteristics, marital status/registered domestic partner status, age (40 and over), sexual orientation, military or veteran status, or any other basis protected by federal, state or local law or ordinance or regulation.