About the Role: Steven Winter Associates, Inc. (SWA) is seeking a Proposal & Marketing Coordinator to join our Accessibility Services team within the Architecture, Engineering and Construction (AEC) space. This role will be responsible for supporting the marketing and business development efforts by providing administrative support to the team and coordinating and preparing proposals, presentations, and other materials. The ideal candidate possesses excellent written and verbal communication, strong organizational skills, and an eye for detail in a collaborative environment. **As part of the application process, a writing sample may be required.

The proposed annual salary range for this position is $70,000-$95,000 based on a 40-hour work schedule. The final salary will vary depending on confirmed job-related skills and experience.

Proposal and Marketing Coordinator Primary Responsibilities:

Responsibilities include but are not limited to the following:

1. Function as a central hub and contact for proposal requests.
2. Collaborate with team to develop and coordinate proposals, presentations and work with Marketing team to create other marketing collateral.
3. Create, maintain, prepare qualifications.
4. Coordinate with Contracts team, as necessary.
5. Write project descriptions and other aspects of proposal responses, as needed.
6. Actively seek out and monitor RFP sites and other websites for opportunities.
7. Maintain and update proposal templates, descriptions and other marketing collateral.
8. Enter quotes, opportunities and project requests into Dynamics, CRM.
9. Assist with research to support business development initiatives.
10. Provide administrative support and organization for the team, as required.

Proposal and Marketing Coordinator Qualifications: Below is a list of the minimum requirements for the position:

• Bachelor’s degree in marketing, communications or business, or equivalent experience in a related field or in the architectural, engineering and construction space.
• 2-5 years in marketing, proposal coordination, or business development within the AEC industry.
• Excellent knowledge of RFPs/proposals in AEC space.
• Familiarity with various types of proposal responses including RFPs, corporate templates, AE Forms, and SF330.
• Ability to multitask, prioritize and meet deadlines in a fast-paced environment.
• Detail oriented with strong organizational skills.
• Proficiency with MS Office Suite.
• Experience using graphics software.

Proposal and Marketing Coordinator Bonus Qualifications:

• Experience with Dynamics CRM.
• Advanced Excel knowledge.
• Ability to read architectural drawing sets.

Other Duties: Duties, responsibilities, and activities may change at any time with or without prior notice.

Physical Demands: While performing the duties of this job the employee will be primarily based in the office, performing office-based tasks, using computer-based software. Reasonable accommodation will be made to enable individuals with disabilities to perform the primary functions.

Travel Required: No overnight travel is anticipated for this position. Some occasional local day travel may be necessary.

Working Environment: During initial onboarding, this position will be required to be in-office. Once fully onboarded, this position will be considered hybrid with 3 days per week in our New York, NY or Norwalk, CT offices and 2 days working remotely.

Benefits & Perks: SWA invests in our people, and we’ve designed a benefits package tailored to meet the needs of our team to include medical, dental, vision, 401k (with match), commuter benefits, etc.

Company Principles: Be visionary. Foster camaraderie. Take ownership. Think holistically. Improve the built environment.

DEI Statement: SWA is a workplace where we are aware and welcoming of the ways in which we are all diverse as evidenced by a culture of listening and understanding. We endeavor to create a workplace where people feel empowered to act; a safe place where people are open to discussing different views; ongoing education opportunities around diversity, equity, and inclusion; and to build a culture of belonging and accountability.

EEO: SWA is an Equal Opportunity Employer – all qualified applicants will be afforded equal employment opportunities without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or marital status.

About Us: Steven Winter Associates, Inc. (SWA) provides research, consulting, and advisory services to improve commercial, residential, and multifamily built environments for private and public- sector clients. We specialize in energy, sustainability, and accessibility consulting as well as certification, research & development, and compliance services. Our team of professionals has led the way since 1972 in the development of best practices to achieve high performance buildings. For further information on Steven Winter Associates, please visit www.swinter.com.

Agencies: StevenWinter Associates, Inc., is not partnering with agencies nor accepts unsolicited resumes and will not be responsible for any fees or expenses related to such unsolicited resumes and/or applicants.

• Experience with Dynamics CRM.
• Advanced Excel knowledge.
• Ability to read architectural drawing sets.