The Assistant Director of Conference Services supports Stetson University by managing the execution of third-party rental and conference programming on the DeLand campus. The Assistant Director provides leadership and professional expertise in consultation, program/event management, and logistical support with an emphasis on high standards for customer relations, attention to detail, protocol, and etiquette.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Coordinate and manage the execution of logistical and support needs for summer camps & conferences, external events, and Stetson Rowing Services program through housing, campus dining, catering, and event rentals needs
• Develop contracts and manage required documentation for internal and external constituents
• Develop and manage the summer campus event reservation calendar
• Create and maintain an event-planning checklist which includes timelines, budgeting, catering, parking, security support, communications, and marketing
• Lead weekly operations meetings during the summer season to ensure campus partner support needs are communicated clearly and timely
• Supervise student workforce of over 20 students annually and ensure development support
• Conduct training for summer interns, camp assistants, and graduate assistants
• Create and manage daily schedules in support of Conference Services events
• Maintain and ensure budget revenue and expenditure goals are established and achieved
• Prepare invoices and collect payments
• Assist with preparing budgets with personnel and equipment recommendations
• Process and report monetary transactions and billing associated with assigned programs and events
• Provide exemplary customer service to all internal and external clients
• Communicate with Associate Director on the progress of strategies and ensure tactics are clear to all team members and campus partners
• Maintain university keys during Summer for University Housing and document registrations and housing assignments in accordance with university policy
• Perform other site- and position-specific functions as assigned

• Significant administrative and leadership experience in conference management, marketing, and business development
• Detail- and deadline-oriented with the ability to think creatively and work on multiple projects simultaneously
• Understanding of sound institutional financial practices and demonstrated responsibility for the fiscal and operational success of such programs
• Excellent oral, written, and interpersonal communication
• Support the University’s Mission and Values in their role

• Bachelor's degree in Event Management or related field
• A minimum of 2-3 years of experience in events management or related field

Ideal Candidate Qualifications: The ideal candidate’s qualifications include:

• 2-3 years of experience with summer camps and/or conferences
• Certified Meeting Professional (CMP) and/or Certified Special Events Professional (CSEP)
• Experience promoting and managing conferences and/or special events at an institution of higher learning

Salary Grade: 5