SUMMARY: The Director of Finance and Administration works as an integral part of the Administration Team. The Director of Finance and Administration performs, but not limited to, the following duties; overseeing the finance department, conducting financial assessments, generating reports, establishing budgets and conduct risk assessments on business initiatives. This position requires a flexible schedule including 1^st and 2^nd shift. The agency has the right to change shifts based on the needs of the organization.

ESSENTIAL FUNCTIONS:

Position Specific Duties

• Prepare, review and adhere to the budgets for the agency.
• Ensure that all of the agency financial practices are in line in statutory regulations and legislation.
• Analyze the financial climate and market trends to create strategic plans for the future.
• Interpret complex financial information and provide updates and information as needed.
• Monitor cash flow, accounts, and other financial transactions.
• Seek out methods and practices to minimize financial risk.
• Prepare official reports on a monthly and annual basis to the board of directors.
• Reports monthly statistical and financial data to various agencies.
• Contract auditing services to ensure financial monitoring is up-to-date to meet reporting requirements.
• Update and implement financial policies and procedures.
• Maintain a policy manual for the finance department.
• Supervise finance staff in the facilitation of day-to-day operations, including tracking financial data, invoicing, accounts receivable and payable, treatment fee card tabulation and collection of fees, food stamps, bank deposits and reconciliation’s, contract billing and the draw down and distribution of available federal and state money etc.
• Establish and implement a training program for new and current finance employees.
• Ability to climb three flights of stairs to deal with emergencies.
• Ability to respond to emergency situations by placing calls to Fire, Rescue, Police, and Medical etc.

Administrative Tasks:

• Complete all required documentation in a timely manner.
• Perform program recordkeeping, filing, and the organization of vital documents.
• Provide telephone coverage for the assigned program and direct calls to other programs as needed.
• Participate in required supervisions staff meetings and trainings.
• Participate and cooperate in any investigations conducted by internal and external agencies.
• Ability to use a computer including inputting information into data systems.

Compliance Requirements:

• Remain awake during your shift at all times.
• Attend all mandatory trainings and update all licenses and certifications.
• Adhere to program/project/department requirements and services.
• Follow all reporting guidelines by deadlines including the completion of a Confidential Incident Report.

QUALIFICATION REQUIREMENTS: The Director of Finance and Administration must perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The qualifications listed below are representative of the knowledge/skill and/or ability required.

• Master’s degree from an accredited college or university in Accounting with a concentration in Business.
• Certified Public Accountant preferred.
• Minimum of five years’ experience in accounting.
• Minimum of three years’ experience in leadership and management.
• Superior attention to detail, organizational skills, analytical skills, computer skills and multi-tasking skills.
• Good working knowledge of computers, electronic health records and data collection.
• Requires valid driver’s license for business related travel.

WORK ENVIRONMENT REQUIREMENTS: The work environment requirements are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. 

• The work noise level is that of an average busy home.
• Ensure safety through fire drills and emergency evacuations.
• Ensure a safe workplace to reduce potential risk of violence.
• Ensure a safe and clean program addressing and communicating any facility issues.
• Observe all health and safety requirements including Tuberculosis (TB) screening.
• Abide by the Hazard Communication policy and the disposal of hazardous waste.
• Abide by the Blood Bourne Pathogens/Universal Precautions policy and procedure.
• Adhere to all emergency evacuation procedures.

PHYSICAL REQUIREMENTS: The physical requirements are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Require good vision (the ability to see) either with or without various assistive devices.
• Requires the ability to hear either with or without various assistive devices.
• Requires the ability to communicate information effectively to others both verbally and in writing.
• Some manual dexterity is required in carrying out applicable aspects of position responsibilities.
• Some manipulative ability is required in carrying out applicable aspects of position responsibilities.
• Position requires overall light physical effort.
• Frequent climbing of stairs is required in carrying out applicable aspects of position responsibilities.
• Ability to quickly move throughout the facility in carrying out applicable aspects of position responsibilities
• Ability to quickly perform emergency-type actions as needed (Police, Fire, Medical, etc.)