Stephens & Smith is currently seeking a full-time dynamic and motivated Clerical Assistant to join our team. The Clerical Assistant has responsibility for fulfilling various office tasks. A Clerical Assistant must demonstrate proven leadership and maintain and guarantee Stephens & Smith quality, work ethics, and safety standards.

Key Responsibilities (Includes but is not limited to):

• Answer and transfer incoming telephone calls promptly and courteously.
• Assist with Accounts Payable tasks, ensuring accuracy and compliance with financial procedures.
• Scan and file documents into the electronic filing system, maintaining organization and accessibility.
• Provide exceptional customer service to rental leasing customers, addressing inquiries and resolving issues efficiently.
• Handle cash transactions with precision and integrity.
• Open and close the office, ensuring security and operational efficiency.
• Manage interoffice and external mailings, distributing correspondence promptly.
• Perform other general and specific clerical responsibilities as assigned.

Requirements:

• High school diploma or equivalent.
• Previous experience in clerical or administrative roles preferred.
• Ability to work effectively in a fast-paced office environment.
• Proficiency in basic computer applications (e.g., Microsoft Office Suite).
• Strong communication and interpersonal skills.
• Bilingual proficiency is helpful.
• Professionalism, positivity, trustworthiness, and dependability are essential traits.

Definitions: Based on 8-12 hours per day

Continually 70-100% Regularly 50-70%

Periodically 20-50% Rarely – less than 20%

• Continually required to reach with hands and arms.
• Continually required to speak and listen.
• Rarely lifting up to 25 lbs.
• Regularly works under pressure meeting project schedules and budget guidelines.
• Continually work with diversified work groups and am able to manage conflict in a professional manner in accordance with Company policy.
• Continually able to work eight to ten hour work days each week and occasional weekends.
• Continually utilize specific vision abilities required to perform the essential functions of the job, i.e., close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.