Description

• This recruitment will be used to fill one permanent position and one project position. The funding for the project position is scheduled to end October 31, 2026.
• This recruitment will be opened until filled. Application review will be ongoing, and therefore we encourage you to submit your application materials as soon as possible.

• A healthy/work balance by offering flexible and alternative work schedules.
• Active and engaging equity and inclusion programs, including an affinity group and an employee-led Accountability Buddy Program.
• Exclusive access to the Employee Assistance Program’s Work/Life web portal that provides additional benefits and resources to Partnership employees.
• An Infant at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• An agency-paid ORCA card for public transit use in the Puget Sound region.
• A tax-free hiring incentive that includes a one-time $200 Amazon allowance for ordering at-home office equipment or preferred supplies to support the telework experience.
• SmartHealth Wellness Program with a $125 incentive towards state medical plan deductibles each year.
• An annual professional development allowance for gaining skills that advance the employee’s career in their current field of work.

Duties

THE ESSENTIAL DUTIES OF THIS POSITION:
Budget Support:

• Work under the direction of the Grants, Contracts and Compliance Manager for developing, maintaining, and executing program budgets that align with the agency’s biennial and supplemental budgets allocated to contract work and forecasting.
• Lead and meet with assigned programs regarding contract budget processes and allotments, to include working with program staff to determine and prepare ongoing forecasted contract spending plans and allotments, adjusting ongoing contract spending plans, and notifying the Lead Budget Analyst of upcoming contract spending and allotment changes.
• Assist programs in understanding how to read and find their contract allotment and expenditures on the biennium budget work plan, the Contract Allocation Expenditure Tool (CAET), and the Expenditure Variance (EV) Tool to learn how to track their contract spending and unspent allocated amounts.
• Ensure contract expenditures stay within program control numbers by fund.

• Advise and consult program accounting activities related to chart of accounts;
• Ensure program spending is aligned with deliverables outlined in federal grant awards;
• Advise the Chief Financial Officer and Accounting and Budget Program Manager in forecasting spending and financial needs of assigned programs to ensure resources are available and suitable for the work being performed by program staff and vendors.

• Manage contract and budget matters for Professional Service and Interagency agreements, procurements and sole source filings for assigned programs.
• Assist the Grants, Contracts, and Compliance Manager in creating, developing and delivering contract training for Agency staff and completing all required annual reports including the Agency’s yearly contract reporting to Department of Enterprise Services (DES).
• Create and develop the biennium “Supplier Diversity Forecasting Report.”
• Manage and maintain the new Access Equity system that is implemented through OMWBE to report and display subcontractor information and payment.
• Provide training and guidance to fiscal staff and vendors, as needed.
• Assist and/or file the Federal Funding Accountability and Transparency Act reports for all subawardee/subrecipient contracts as required by the Federal Government.

• The above duties are intended to describe the general nature and levels of work being performed. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform some duties.

Qualifications

QUALIFICATIONS:
Required Education, Experience, and Competencies:
**NOTE: Experience may be concurrent.

• Three (3) years or more of demonstrated experience in writing, creating, negotiating and managing the lifecycle of contracts and grants, specifically in developing a Statement or Scope of Work (SOW); AND
• Three (3) years or more of demonstrated experience in building budgets that align with the appropriate funding source(s), associated SOW and federal/state rules and regulations.
• Must be skilled at supporting programs with budget, funding allocation, contract invoicing support, contract management, grant management, expenditure and revenue projections for contract forecasting, preparing and executing contracts/agreements, and monitoring contract spending and performance. Specific experience includes:
  • Experience tracking, reporting and projecting program and agency contract budget allotments and expenditures.
  • Experience interpreting and applying Federal fiscal policies and knowledge of federal budget policies (in accordance with Uniform Guidance Principles and 2 CFR 200).
  • Knowledge of Generally Accepted Accounting Principles (GAAP).
  • Experience gaining support of others through competence, credibility, and expertise.

• Education: Bachelor's degree in business, public administration, accounting, economics, or statistics and three to four years of professional experience in budgets, contract management, and program analysis. A Master's degree in a related field may substitute for two years of professional experience.
• Applied budget and/or accounting skills: Five or more years of experience in building and aligning contract/program budgets with scopes of work and/or accounting using state systems or comparable private sector systems.
• Compliance with State budget/fiscal policies: Experience interpreting and applying State fiscal policies; Knowledge of state budget processes; Knowledge of the State Accounting and Administrative Manual (SAAM).
• Understanding of the DES Supplier Diversity Policy (DES-090-06): Knowledge and application of the goals, outcomes and implementation process, including administration of the Access Equity system.
• Excel and Databases: Advanced proficiency and skills using MS Excel, such as pivot tables, advanced formulas, etc.
• LEAN and process improvements: Experience leading process improvements and streamlining practices and tools.
• Project Management: Experience applying Project Management principles to projects and in the work environment.

• Commitment to a Respectful Workplace: Willing to be exposed to, know and understand the language and concepts of diversity, equity and inclusion and be committed to being part of creating, maintaining, and improving a diverse, equitable, respectful and inclusive workplace.
• Self-Awareness: Engages in self-reflection, lifelong learning and growth.
• Cultivates Mutually Beneficial and Trusting, Strategic Partnerships: Conducts self in a manner that builds trust, enhances work relationships and meaningfully partners and engages with those they serve and serve with.
• Inclusive Excellence and Allyship: Demonstrates that all people are valued and engaged as members of the group, team, organization, or community through equitable, inclusive and respectful behavior.
• Measuring for Success and Improvement: Develops, implements, evaluates and continually improves strategies that promote equity and inclusion.

Supplemental Information

Intrigued? We'd love to hear from you. If you’re excited about this role, but your past experience doesn’t align perfectly with every preferred qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. If you have lived experience that is equivalent to the required experience mentioned above, please apply! Tell us about it in your cover letter and how that experience qualifies you for this work.
Click on "Apply" to submit your detailed application. Please attach the following documents to be considered. Letters of interest and resumes are used to assess and determine which applicants advance to interviews. Documents not submitted before the closing date of the job posting will prohibit your application from being considered.

• A letter of interest that describes how you meet the required qualifications listed in this bulletin and the value you would bring to the position, agency, and our mission. *How do you meet the educational requirement and/or professional experience requirement? *What experience or examples of work have you accomplished that reflects how you’ve developed the competencies needed for the skill-based requirements listed? If you’d want your lived experience to be considered in place of any professional experience, please include how that lived experience is equivalent to any of the professional experience requirements. You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
• Current resume, detailing experience, and education.

• Do not include your salary history. Salary offers are based on the quality of your skill set and not whether you have the right salary history.
• Please remove any private or personal information such as your social security number, date of birth, marital status, family status, etc.
• Do not attach documents that are password protected.