Description

• Provides day-to-day administrative and staff support services for the WA State Board of Health (SBOH) school rule project and newborn screening project.

• Completes assigned procurement tasks with expertise and independence, including forms for staff, Board member and staff travel.
• Performs and assists with travel booking and logistics coordination: contacts travel vendors; completes all arrangements and necessary paperwork; follows up to ensure process completion.
• Coordinates non-employee travel, such as travel arrangements for Board TAC members.
• Researches and arranges state contracts/procurement for American Sign Language (ASL) and other translation and interpretation services for TAC meetings.

• Plans, organizes, and employs all administrative functions necessary for successful meetings of the State Board of Health TAC project and other meetings.

• Assists with in-person and virtual meetings.
• Applies expert working knowledge of virtual technology (e.g., Zoom) in meetings and leads in various functions, including managing breakout rooms.
• Arranges meeting logistics (facilities, catering, travel, etc.).
• Processes billing and other forms related to meetings, including ensuring timely reimbursement of Board and TAC members.
• Assists with developing, compiling, organizing, and printing meeting materials, including meeting material packet development.
• Cross-trains with the Board communications team on meeting logistics, including operating AV equipment for hybrid meetings and electronic transfer of materials to websites and devices.

We understand opportunities for better health begin where we live, learn, work, and play. We strive to help people make choices that allow everyone in Washington live a long, healthy life, regardless of income, education, or ethnic background.

• Meeting planning and implementation, particularly with scheduling and managing hybrid meetings, public meetings, and state workgroup meetings.
• Proficiency with using Microsoft Office Suite (MS Outlook, Word, Excel, PowerPoint) products, or equivalent. Strong verbal and written communication skills, including experience drafting, editing, and finalizing various types of documents (e.g., forms, letters, tracking sheets, reports).

Competencies

• Well-developed organizational skills.
• Strong time management skills and ability to work independently under minimal supervision.
• Experience working with diverse communities in a culturally and linguistically appropriate manner, including communities of color, communities with low income, LGBTQ communities, people who speak a language other than English, people with disabilities, and additional communities that have been historically marginalized.

• Experience creating, implementing, and improving office administrative procedures.
• Experience with records retention, management, and organization, particularly in state government or Washington State agency contexts.
• Demonstrated experience with complex administrative tasks that require a high level of accuracy, such as contracts support, procurement, travel logistics and reimbursements, or budget tracking.
• Knowledge of state government organization and administrative procedures (including payroll, accounting, and procurement).
• Willingness to learn, be flexible, and be coachable.
• Ability to exercise a high level of emotional intelligence, critical thinking, and judgment, including during challenging or ambiguous situations.

• A cover letter (without personal pictures) describing how you meet the qualifications and why you are interested in this position.
• A current resume (without personal pictures).
• Three (3) or more professional references, to be listed in your profile under the references section, which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.

• Regular travel, which may include overnight stays. Must attend all State Board of Health and TAC meetings in person. Meetings may require overnight stays and evening work. May need to attend community forums and other partner meetings. Additional statewide travel to participate in meetings, conferences, and forums will be required and willingness to drive long distance or travel long distance is important.
• Legally operate a state- or privately-owned vehicle or provide alternative transportation while on state business.
• Participate in emergency response exercises and emergency events/high-priority assignments as assigned.

Supplemental Information

This recruitment may be used to fill positions of the same job classification across the agency.

Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.
Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable on the submitted applicant profile or attachments.