Description

• These positions may be eligible for telework hybrid and available for a flexible work schedule. In-office work is required at a minimum of 1-2 days per week depending on workload needs. We seek diverse and driven problem solvers to join our team.

The Washington State Department of Corrections (DOC) is seeking analytical, highly motivated, and qualified individuals to fill non-permanent Correctional Records Technician (CRT) positions within the West 2 Tacoma Records Unit located in Tacoma, WA. These positions provide an introduction into sentence calculations for DOC and have the opportunity for growth. It’s a terrific opportunity for anyone with data entry skills who enjoys problem solving, research and has an eye for detail who desires a career in the criminal justice field. If you enjoy a positive work environment with flexible schedules, paid holidays/sick leave/vacation and continued on-the-job training, this could be the position for you. We communicate on Microsoft Teams throughout the day to support the hybrid/flexible telework environment and your team is available to assist you and your on-the-job training needs. These non-permanent appointments are anticipated to last up to twelve (12) months but may have the option to become permanent.

Agency Profile:
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State DOC professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all individuals under DOC jurisdiction can learn to make choices that contribute to a safer society.

Our mission at the Department of Corrections (DOC) is to 'improve public safety by positively changing lives'. With a vast number of innovative sustainability programs, and evidence-based practices used to reduce recidivism, Washington State is highly regarded as a strong leader in the field of Corrections. For additional information about the agency, please visit doc.wa.gov.

• Click the green 'Apply' button on the job posting and sign in or create an account.
• Complete your application.
• Please be sure to attach the following to your application:
  • A cover letter outlining how you meet the qualifications for this position,
  • A detailed chronological resume; and
  • At least (3) three professional references - A professional reference is identified as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
• Click "Accept & Submit" to submit your application.

Incomplete application packages may disqualify an applicant from the application process.

Duties

• Complete initial, second or release audits as necessary for sentence structure and release from re-entry confinement.
• Resolve any problems related to sentence structure and time accounting.
• Prioritize Incoming incarcerated individuals by ERD and PRD.
• Complete appropriate incarcerated individual's records paperwork.
• Update Prison Movements by verifying, entering or updating transfer and admission codes to Reentry facility along with assignment of appropriate CCO.
• Complete Law Enforcement Notification and Victim Witness notification for transfers and release of incarcerated individuals from the Reentry Facility.
• Apply Supreme, Appellate, and Superior court decisions, RCWs, and Indeterminate Sentence Review Board redeterminations.
• Ensure the contents of incarcerated individuals' records are legal and accurate, and maintained in a secure setting following records procedures for central/medical files.
• Review and verify accuracy of legal documents.
• Establish and validate agency jurisdiction of incarcerated individuals.
• Verify electronic database information against source documents.
• Troubleshoot and problem-solve the use of offender database systems.
• Audit database information and OMNI records.
• Verify identification of incarcerated individuals to law enforcement.
• Implement operational adjustments within the correctional records office.
• Utilize Microsoft Teams to meet and train virtually in the absence of in-person availability.
• Utilize, update, and maintain databases and programs.
• Enter information, sentences, and modifications into the Department's electronic offender database.
• Correspond with appropriate court or other legal staff.
• Scan Court and DOC Documents into OnBase Imaging System.
• Archive incarcerated individuals' records.
• Process incoming and outgoing mail according to established procedures for Central /Medical files.
• Maintain confidentiality of information protected by agency policy or federal or state laws.
• Correspond with DOC staff, incarcerated or supervised individuals and their counsel.
• Advise management and staff concerning new, existing, and previous laws.
• Respond to requests for public disclosure.
• Process criminal history records requests.
• Testify in court regarding the validity of incarcerated and supervised individuals’ records and identity.
• Provide direct support to release caseload carrying CRT staff and assistance to CCD’s GRE records and other records units as needed.
• Mentor other records staff.
• Participate in unit team meetings and all training.
• Provide feedback and support to CRS/CRT-L of training needs.
• Provide assistance in onboard training for new staff as well as assistance with continued on-the-job training as needed.
• Assist CRS and CRT-L in recognizing staffing coverage issues.
• Provide support in preparation, training, implementation, and project assignments to agency administrators.
• Participate in OMNI development and special projects as assigned by the Records Director, Senior Records Manager or RMS.
• Review Policy and Procedure updates as assigned by the Records Director, Senior Records Manager or RMS.
• Provide assistance to other specialized records units as workload dictates.
• In the absence of supervisor/lead complete time sensitive work and urgent issues.
• Other duties as assigned.

Qualifications

• High School diploma or equivalent.
• Must respect and maintain confidentiality.
• Ability to use independent judgment to accomplish tasks and solve problems.
• Demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.
• Demonstrate ability to write (including grammar and spelling accuracy) and speak clearly and effectively.
• Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.
• Demonstrated ability to learn and utilize computer-based applications in the performance of job duties.
• Demonstrated mathematical skills to compute complex sentence structure calculations.
• Ability to work with speed and efficiency shifting attention between tasks.

• 1 year experience maintaining, processing, entering, and/or calculating sentence structure for incarcerated or supervised individual’s records.
• Demonstrate knowledge of Washington sentencing laws, DOC supervision types and applicable laws.
• Knowledge of DOC Policy to ensure DOC jurisdiction.
• Knowledge of criminal history and or judgment and sentence document processing.
• Knowledge of the criminal justice system and its related documents.
• Knowledge of outlook and database entry.

Supplemental Information

Vision: Working together for safer communities.

• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• This position may be represented by a bargaining unit.

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

For questions about this recruitment, or to request reasonable accommodation in the application process, please email DOCHREBSSRHRSUPPORT@DOC1.WA.GOV or call us at (360) 515-8622. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.