Job Information
State of Tennessee Job Information
Opening Date/Time
04/09/2024 12:00AM Central Time
Closing Date/Time
04/16/2024 11:59PM Central Time
Salary (Monthly)
$2,517.00
Salary (Annually)
$30,204.00
City, State Location
Nashville, TN
Department
Tennessee Wildlife Resources
LOCATION OF (1) POSITION(S) TO BE FILLED: TENNESSEE WILDLIFE RESOURCES,, DAVIDSON COUNTY.
Division: IT
Qualifications
Education and Experience: Graduation from a standard high school and experience equivalent to four years of increasingly responsible full-time clerical work.
Substitution of Experience for Education: Additional qualifying experience may be substituted for the required education, on a year-for-year basis.
Necessary Special Qualifications: A valid motor vehicle operator's license may be required for employment in some positions.
Examination Method: Education and Experience,100%, for Preferred Service positions.
Summary
Summary: Under general supervision, is responsible for property control work of average difficulty; and performs related work as required.
Distinguishing Features: This is the entry class in the Property Officer sub-series. An employee in this class is responsible for maintaining the inventory of in-use and surplus state property at an institution or assisting an employee responsible for property control for a department. This class differs from that of a Property Officer 2 in that an incumbent of the latter is responsible for property control work for a department.
Responsibilities
Thinking Creatively:
- Designs spreadsheets for tracking inventory to ensure accuracy.
Monitor Processes, Materials, or Surroundings:
- Monitors the movement of property to ensure property and equipment is properly located and stored.
Developing Objectives and Strategies:
- Develops plans for 100% annual year end fiscal inventory.
Documenting/Recording Information:
- Maintains current information on all state issued items.
- Enters information into state database to meet the needs of daily operations.
- Stores and modifies any information with state tagged assets and/or vehicle inventory.
- Documents any discrepancies concerning state tagged equipment.
Interacting with Computers:
- Uses office productivity software including but not limited to word processing programs, spreadsheet programs, presentation software, web-based e-mail programs, and search engines.
Evaluating Information to Determine Compliance with Standards:
- Uses relevant information to determine disposal process for property and equipment to ensure compliance with departmental, state, and federal guidelines.
Processing Information:
- Processes changes in electronic database including but not limited to location changes, serial numbers, property tag numbers and model numbers of equipment.
- Verifies that periodic random inspections are conducted and inventory is accurate.
- Compiles information to prepare a variety of records and reports that pertain to state inventory objectives.
Coordinating the Work and Activities of Others:
- Coordinates with upper management and peers to facilitate equitable workload dissemination.
- Coordinates workload with internal and external business partners as required to facilitate timely and accurate task completion.
Getting Information:
- Obtains information to ensure effective control of property and all procedures are followed according to policy, procedure and guidelines.
- Receives information from various sources to tag new purchases or relocate current property.
- Receives information from supervisor concerning performance goals and objectives.
Scheduling Work and Activities:
- Schedules and conducts inventories to ensure compliance with departmental, state, and federal guidelines.
- Schedules meetings with internal and external business partners to keep all parties informed on current processes.
Identifying Objects, Actions, and Events:
- Identifies work priorities to ensure the most important work is completed first based on work load.
- Categorizes data and equipment to ensure compliance with departmental, state and federal guidelines.
Operating Vehicles, Mechanized Devices, or Equipment:
- Operates forklifts to relocate property and materials.
- Operates vehicles to complete daily tasks.
Controlling Machines and Processes:
- Operates a variety of office equipment including but not limited to copies, scanners, digital cameras, calculators and fax machines.
Monitoring and Controlling Resources:
- Controls the issuance and placement of state property tags.
Coaching and Developing Others:
- Mentors less experienced co-workers in their work.
Interpreting the Meaning of Information for Others:
- Interprets a variety of current rules, regulations, policies, procedures, and documentation for internal and external business partners to facilitate understanding, enhance communications, and ensure compliance.
Handling and Moving Objects:
- Moves material and equipment to meet the needs of inventory related tasks.
Organizing, Planning, and Prioritizing Work:
- Incorporates last minute and unscheduled tasks into current workload to ensure timely and accurate completion of work.
- Organizes and prioritizes personal workload using calendars, lists, and other facilitators to ensure timely and accurate completion of work.
Developing and Building Teams:
- Models effective performance for co-workers to provide a role model, encourage success in others, and enhance trust.
Selling or Influencing Others:
- Influences external business partners to increase productivity.
Updating and using Relevant Knowledge:
- Maintains up to date knowledge on software applications.
- Stays up to date on the best practices in the field of property inventory.
Communicating with Persons Outside Organization:
- Communicates with external business partners by telephone, in written form, e-mail, or in person to inform them of daily operations, issues and/or concerns.
Communicating with Supervisors, Peers, or Subordinates:
- Communicates with supervisors and co-workers by telephone, in written form, e-mail, or in person to inform them of daily operations and/or concerns.
Establishing and Maintaining Interpersonal Relationships:
- Maintains a professional working relationship with peers and upper management to ensure smooth and effective team operations.
- Establishes interpersonal relationships with external business partners to ensure open dialogues exist and to facilitate coordination and unified effort.
Analyzing Data or Information:
- Analyzes property records for accuracy.
- Analyzes equipment condition or data to determine age of equipment for recommendation on a replacement schedule.
Inspecting Equipment, Structures, or Material:
- Inspects various equipment and vehicles for defects or malfunctioning equipment to ensure operational status.
Performing General Physical Activities:
- Performs general physical activities such as climbing, lifting, and balancing to meet the needs of inventory related tasks.
Performing Administrative Activities:
- Performs day to day tasks such as entering personal time, responding to e-mails, phone calls, and other correspondence as required and processing paperwork.
Resolving Conflicts and Negotiating with Others:
- Resolves simple conflicts without supervisory input to ensure timely and efficient performance and maintain positive working relationships.
- Maintains a respectful and productive work environment within the assigned work unit to minimize disputes and facilitate performance.
Competencies
Competencies:
- Dealing with Ambiguity
- Learning on the Fly
- Priority Setting
- Time Management
- Standing Alone
- Action Oriented
- Drive for Results
- Perseverance
- Customer Focus
- Integrity and Trust
Knowledge:
- Administration and Management
- Communications and Media
- Customer and Personal Service
- Law and Government
- Clerical
- Computers and Electronics
Skills:
- Active Learning
- Active Listening
- Critical Thinking
- Learning Strategies
- Reading Comprehension
- Speaking
- Writing
- Instructing
- Persuasion
- Service Orientation
- Complex Problem Solving
- Judgment and Decision Making
- Management of Material Resources
- Time Management
Abilities:
- Oral Comprehension
- Oral Expression
- Time Sharing
- Written Comprehension
- Written Expression
- Arm-Hand Steadiness
- Multi-limb Coordination
- Wrist-Finger Speed
- Extent Flexibility
- Gross Body Coordination
- Gross Body Equilibrium
- Static Strength
- Sound Localization
- Speech Clarity
- Speech Recognition
Tools & Equipment
- Personal Computer
- Telephone
- Printer
- Copy Machine
- Fax Machine
- Motor Vehicles
- Scanners
- Calculator
- Two-Way Radio
- Pallet Jack
- Forklifts
- Dolly / Flatbed Carts
- Digital Camera
- Hand Held Scanner