Job Information

LOCATION OF (1) POSITION TO BE FILLED: DEPARTMENT OF TRANSPORTATION, COMMISSIONER DIVISION, DAVIDSON COUNTY

This position is located in the Internal Audit Division.

For more information about the salary range, essential duties and responsibilities specific to this position, visit the link:

https://www.tdot.tn.gov/PublicDocuments/HR/Auditor-3-JobDescriptionFinal.pdf

Qualifications

Necessary Special Qualifications: Positions within DHS may be required to:

• Complete a criminal history disclosure form in a manner approved by the appointing authority;
• Agree to release all records involving their criminal history to the appointing authority;
• Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.

Examination Method: Education and Experience, 100%, for Preferred Service positions.

Summary

Summary: This is the first supervisory class in the Auditor sub-series. Under general supervision, employees in the class lead or supervise a small team of professional auditors in performing financial, compliance, operational and/or program audits. Assignment to a specialty without supervisory responsibilities is provided for in rare cases such as in acting as special auditor on uniquely difficult and problem audits or serving as the only auditor in a small department.

Responsibilities

Evaluating Information to Determine Compliance with Standards:

• Leads assigned subordinates in conducting compliance audits of State departments, agencies, institutions or schools or private agencies receiving state or federal funds to determine statutory compliance.
• Leads assigned subordinates in conducting operational audits of state or private agencies to evaluate the efficiency and effectiveness of various programs.
• Leads assigned subordinates in conducting financial audits of private sector companies and trusts to ensure compliance with federal and state regulations.
• Examines organizational structure, managerial practices, policies and procedures and record-keeping procedures to ensure compliance with federal and state regulations.
• Reviews the work of assigned subordinates to ensure accuracy and completion.
• Examines documentation including but not limited to, financial statements, bank statements, balance sheets, purchase invoices and payroll records to ensure compliance with federal and state regulations.
• Reviews departmental risk assessment documentation to ensure compliance with the Financial Integrity Act.

• Analyzes internal controls during the course of regular audits or risk assessment analyses to identify adequacy of controls.
• Analyzes extent and severity of discrepancies in order to make recommendations under general supervision.
• Analyzes work papers to determine number and significance of discrepancies from established compliance standards.
• Analyzes risk assessment documentation for the Financial Integrity Act to determine risk level.

• Resolves conflicts between assigned subordinates as necessary to promote a healthy work environment.

• Conducts research on federal, state, and department policies, procedures, rules, and regulations to develop an audit program for testing.
• Gathers information from external and internal auditees to gain an understanding of their operations.
• Observes employees conducting daily work activities to develop performance feedback for performance development and evaluation.

• Prepares draft audit narrative reports from work paper summaries under general supervision, to document audit results, clearly communicate results, and make recommendations for corrective actions.
• Prepares work papers and supporting documentation from a review of records and other auditing resources identify legal, financial, compliance, and/or administrative problems or discrepancies under general supervision.
• Indexes work papers for future reference and information tracking purposes under general supervision based on departmental standards.

• Determines methodology and attributes to be tested based on assigned audit program.
• Identifies sample population to be audited based on assigned audit program.

• Conducts performance evaluations of assigned subordinates.
• Makes suggestions to assigned supervisor on appropriate adjustments to assigned audit program(s).

• Develops performance evaluation goals and desired work outcomes for assigned subordinates to evaluate and develop job performance.
• Assists management with developing objectives and strategies to meet work unit goals.

• Interprets departmental policies, procedures, rules, and regulations for internal and external auditees.
• Interprets departmental policies, procedures, rules, and regulations for assigned subordinates.

• Monitors assigned subordinate performance to accurately inform evaluation results.

• Generates risk assessments to be evaluated by assigned supervisor related to audits to be conducted.

• Documents work performed in the course of the audit according to departmental standards, policies, and procedures for review by assigned supervisor.
• Documents assigned subordinates' performance on an on-going basis to support performance evaluation.
• Documents employee performance expectations to generate an employee job plan.
• Documents communications with auditees related to the audit.
• Documents completion of each step of the assigned audit program.

• Communicates with co-workers and assigned subordinates to assist with problem solving and resolution.
• Notifies management of systemic complaints and problems to obtain resolution.
• Responds to inquiries for information from upper management personnel.

• Assists assigned supervisor with the development of an appropriate auditing program for each given assignment.
• Brainstorms workflow and process improvements with co-workers, and assigned supervisor to enhance workplace efficiency and comply with audit suggestions.

• Acts as a subject matter expert for assigned supervisors, management, and internal and external business partners to provide advice.
• Advises assigned subordinates and co-workers in proper steps for resolving identified problems and issues.

• Assists with Interviews and selection of candidates to fill assigned vacant positions.
• Makes recommendations to supervisor regarding assigned subordinate retention, reallocation, and/or termination.

• Establishes and maintains a variety of personal contacts with departmental officials, agency representatives, attorneys, associates, supervisory staff and others to foster good will and enhance trust.
• Communicates with internal and external customers in a friendly and courteous manner to promote healthy relationships and provide exceptional customer service.
• Establishes meaningful working relationships with co-workers to ensure effective goal achievement.
• Conducts themselves in a professional manner during the course of assigned duties.

• Delegates work assignments to assigned subordinates to ensure efficient and timely completion of audit assignments.
• Advises supervisors and managers on unit work load and activities to assist with goal coordination and achievement.
• Conducts coordination meetings with assigned subordinates as needed to facilitate workload management.
• Assists assigned subordinates in prioritizing daily work load.

• Assists team members with task performance to encourage cooperation.
• Conducts employee meetings to build morale and cohesiveness.
• Recognizes subordinate accomplishments to enhance morale and improve employee satisfaction.
• Plans, develops, and executes team building exercises and events to improve unit cohesion and trust.

• Communicates with auditees, vendors, and other outside entities to exchange and/or obtain auditing information.
• Communicates with internal and external customers in a friendly and courteous manner to promote healthy relationships and provide exceptional customer service.
• Establishes meaningful working relationships with assigned subordinates and co-workers to ensure effective goal achievement.

• Leads assigned subordinates in performance of daily tasks to ensure goals are achieved and individual performance guidelines are being met.
• Works with assigned subordinates to identify personal motivators, individual leadership needs, and current skill levels to improve performance.
• Evaluates assigned subordinates workload to determine resource allocation and proper workflow.

• Provides performance feedback to assigned subordinates to assist in personal development.
• Provides top performing assigned subordinates with developmental opportunities to enhance organizational effectiveness.
• Recommends developmental opportunities to assigned subordinates as appropriate.

• Recommends employees for promotion, termination, or transfer based on employee performance evaluation results.
• Approves or denies travel requests, expenses, and vouchers.

• Schedules workload of assigned subordinates to ensure timely completion and proper coverage.
• Schedules meetings with auditees to perform assigned audits.
• Schedules staff meetings as required to facilitate interpersonal and inter-departmental goal achievement.
• Schedules personal vacation and requests for time off to ensure proper coverage.

• Generates word processing documents to produce reports.
• Generates and enters information in electronic spreadsheets to facilitate auditing documentation.
• Utilizes electronic mail and other devices to facilitate communication with internal and external customers.
• Enters time and leave requests and travel and expense reports in electronic database as required.

• Organizes resources and preliminary audit work as necessary to conduct assigned audit(s).
• Prioritizes daily task list for assigned subordinates as needed to ensure timely responses.
• Prioritizes daily task list for self to ensure timely responses.

• Attends department specific in-service training as required to enhance personal development.
• Attends professional development and continuing education courses as required.

• Approves employee time and leave requests as required.
• Reviews and approves leave and overtime requests for assigned subordinates based on departmental guidelines.

• Operates assigned state vehicles in order to facilitate travel to audit assignments.
• Operates basic office equipment including but not limited to copiers, scanners, faxes, and calculators.

Competencies

Competencies:

Knowledge:

• Intermediate knowledge of auditing principles and practices
• Intermediate knowledge of accounting principles and practices
• Intermediate knowledge of customer and personal service procedures
• Intermediate knowledge of mathematics (Algebra, Statistical sampling)
• Intermediate knowledge of office productivity software (Microsoft Office Suite)
• Intermediate knowledge of administration and management principles and theories
• Basic knowledge of clerical procedures
• Basic knowledge of personnel management and human resource policies as it pertains to supervision
• Basic knowledge of coaching and mentoring best practices

Skills:

• Intermediate reading skills
• Intermediate writing skills
• Intermediate monitoring skills
• Intermediate quality control analysis skills
• Intermediate systems analysis skills
• Basic mathematics skills
• Basic public speaking skills
• Basic judgment and decision making skills
• Basic problem solving skills
• Active listening skills
• Active learning skills
• Critical thinking skills
• Time management skills
• Social perceptiveness skills
• Service orientation skills

Abilities:

• Intermediate flexibility of closure ability
• Intermediate deductive reasoning ability
• Intermediate mathematical reasoning ability
• Intermediate oral comprehension ability
• Intermediate written comprehension ability
• Intermediate oral expression ability
• Intermediate written expression ability
• Intermediate problem sensitivity ability
• Intermediate speed of closure ability
• Basic inductive reasoning ability
• Speech clarity
• Speech recognition

Tools & Equipment

• Personal Computer
• Telephone
• Fax Machine
• Printer
• Copy Machine
• Scanner
• Calculator