JOB
GENERAL STATEMENT OF DUTIES: To perform business management functions of a relatively complex nature; to assist in maintaining accounting records within the Department of Labor and Training (DLT); to assist in the performance of various business management functions such as purchasing, vendor invoicing, auditing and internal accounting system maintenance; and to do related work as required.SUPERVISION RECEIVED: Works under the general supervision of a superior who reviews work for conformance to well established procedures and regulations.SUPERVISION EXERCISED: As required, may plan, supervise, and review the work of technical and clerical assistants.
EXAMPLE OF DUTIES
To perform business management functions of a relatively complex nature; to assist in maintaining accounting records within the Department of Labor and Training (DLT); to assist in the performance of various business management functions such as purchasing, vendor invoicing, auditing and internal accounting system maintenance.To be responsible for performing professional accounting work of a relatively complex nature including such duties as: classifying accounts; preparing general journal entries, adjusting entries, closing entries, and reversing entries; posting to accounts, subsidiary accounts, voucher registers, and cash books; preparing worksheets and assisting in completing financial statements for submission to the Federal Department of Labor; reconciling accounts and inventory records; and similar accounting duties.To perform verification analyses, such as: verifying and accounting for all cash receipts and charges for goods and services, licenses, taxes, permits and fees by funds and proper classification; verifying turnovers of receipts to treasurers and other proper officials; performing periodically, or on a continuous basis, computations and verification of the various benefits paid under the several federal and state programs; taking physical inventories of stock on hand; making bank reconciliation’s; comparing checks and vouchers to registers; examining, verifying and reconciling general ledger and subsidiary accounts.As required, to be responsible for the work of a assistant engaged in maintenance of employee time records, the completion of payroll vouchers, the preparation of purchase requisitions and invoice vouchers, budgetary requests, and other types of forms and records required by state financial procedures.To assist in establishing proper accounting procedures regarding fiscal forms, records, internal control, and fund accounting systems for external contractors and consultants providing employment and training services.To do related work as required.
SUPPLEMENTAL INFORMATION
The DLT Business Officer will work in the Business Affairs division of the (DLT) Department of Labor and Training. The duties will focus on out of state travel request/reimbursements, creating requisitions for the issuance of purchase orders for out of state travel, receipting purchase orders for the payment of invoices, managing the department issued credit cards and WB Mason orders. The system used to create requisitions is RIFANS (Rhode Island Financial Accounting Network System). Applicants having at least one year experience using this system, Microsoft Office and Excel are preferred.