Correction Records Management Officer

JOIN OUR TEAM!

We are transforming and saving lives at DYS!

A safer Ohio: one youth, one family and one community at a time.

About Us…

Our mission at the Ohio Department of Youth Services (DYS) is to improve Ohio's future by habilitating youth and empowering families and communities. We believe that all youth will be given an opportunity to live up to their greatest potential and staff are our greatest resource.

DYS is the juvenile corrections system for the state of Ohio. DYS is statutorily mandated to confine felony offenders, ages 10-21, who have been adjudicated and committed by one of Ohio's 88 county juvenile courts. During their stay with DYS, youth are engaged in programming that is designed to address their criminological and behavioral needs. DYS reaches thousands of youth in facilities and those on parole.

Our Guiding Principles…

• Demonstrate staff are our greatest resource
• Treat everyone with respect
• Cultivate a trauma responsive environment for staff and youth to thrive
• Provide the best support and services for youth and families
• Advance our culture of inclusion through understanding and appreciating staff and youth differences
• Commit to and encourage collaboration and continuous improvement to produce better outcomes for those we serve
• Celebrate collective successes and support one another through opportunities to improve

To learn more about DYS, please visit our website by clicking here

The Opportunity…

We are seeking a Correction Records Management Officer in the Office of Records and Sentence Computation in Central Office, located at 30 W. Spring St., Columbus, OH 43215.

The Correction Records Management Officer duties include, but are not limited to:

• Requires considerable knowledge of records management in order to review youth records and independently manage systems of data collection (e.g., JJCMS, OnBase, and electronic drives for the DYS juvenile correctional facilities and the Bureau of Parole)
• Maintains inventory of youth records and controls distribution of youth records through a tracking system
• Adheres to record retention periods based on authorized schedules established by DYS and/or Department of Administrative Services [DAS]
• Ensures the initial identification of Juvenile Sex Offender Registration and Notification (JSORN) and Serious Youthful Offender requirements
• Works directly with the Chief Inspector or designee with the review of new arrivals and youth preparing to be released through the Law enforcement computer systems (e.g., law enforcement automated data system (LEADS) to receive confidential information
• Researches the Confinement Credit Addendum and AWL Court Hearings results for pending warrants and detainers
• Updates the Juvenile Justice Correctional Management System (JJCMS) with youth’s pending detainers & prepares necessary documentation for Recommitment of Rolls
• Serves as liaison between institution staff & law enforcement to monitor receipt of the results of court hearings
• Attends meetings, trainings & conferences; may give presentations & conduct trainings

Qualifications...

Leadership, professionalism, creativity, strong interpersonal communication skills, good judgment of people and situations, change agent, excellent customer service, and solution driven.

What’s in it for you…

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

• Dental, vision and basic life insurance premiums are free after one year of continuous service.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave

Employee Development Funds

• Eligible employees have up to a total of $3,500 per fiscal year to use for tuition reimbursement, professional development, seminars and conferences.

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Technical Skills: Records Management, Data Entry, Juvenile Corrections

Professional Skills: attention to details, ethics and values, written communication, confidentiality, and analyzation

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Knowledge of employee training & development*; records management; state laws & departmental rules governing handling of inmate or youth records*; decimals, percentages & fractions; technical writing or business communication*.

Skill in typing; operation of personal computer & office machines (e.g., fax machine, scanner*, photocopier*).

Ability to deal with a variety of variables in familiar context; gather, collate & classify data; handles sensitive inquiries from officials, inmates, youth & general public.
(*)Developed after employment.

This position will be required to report to the office Monday thru Friday.

Prior to an offer of employment, the final applicant will be required to undergo a background check authorization form and undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position.