2 Program Specialist-Records Management Jobs in Jefferson City, MO
State of Missouri is Hiring a Program Specialist-Records Management Near Jefferson City, MO
Position Location: 3024 Dupont Circle, Jefferson City, MO 65109
***This position is eligible for distributed work based on seniority within the Office.
Why you’ll love this position:
Our mission is “transforming lives through a great VR experience for everyone,” which includes our clients/claimants and team members. Join an office that genuinely cares about providing the best employment experience for approximately 700 team members statewide.
What you’ll do: Duties 1-10 are considered essential functions of the position.
- Collaborates with the Assistant Director of AWARE to generate closed case lists to be called for from the district offices on a scheduled basis.
- Coordinates with the State Record Center to generate SMART system barcodes for the files and prints labels for dissemination using the called for lists; and to request and retrieve closed case files as needed.
- Prepares and disseminates labels to be affixed to the file folders containing the closed case files to the district office contacts.
- Processes case files from the district offices into the file room against the called for lists to identify received and missing files.
- Files records numerically according to the bar codes.
- Oversees the File Room SharePoint site to ensure requested closed case file information is provided to the district offices in the most timely and efficient method.
- Retrieves and scans requested closed case information into AWARE for district offices.
- Requests and retrieves closed case files from the State Record Center as needed.
- Archives past fiscal years closed case files on a specified schedule.
- Travels to district offices as needed.
- Evaluates unassociated closed case file mail and files appropriately.
- Serves as Back-up support for the General Services Specialist as needed, duties could include reserving rental vehicles, assisting in agency phone maintenance, and other general administrative duties.
- Assists the Director of Administrative Services with other projects as needed.
- Performs other duties as assigned.
All you need for success:
Minimum Qualifications
- Graduation from high school or equivalent required.
- One-year experience in responsible general office work or an equivalent of training and experiences.
(Other qualifications and experience which in the opinion of the Commissioner of Education meet the requirements of the position may be accepted in lieu of the above.)
Preferred Qualifications
- Knowledge of general office procedures.
- Ability to operate basic office equipment.
- Knowledge and ability to maintain and update files.
- Ability to maintain confidential records and files, including the use of discretionary judgment in dispensing information.
- Ability to review materials for numerical and procedural accuracy.
- Physical ability to perform tasks while standing, bending, reaching, climbing, pushing, pulling, and lifting up to 50 lbs.
- Ability to learn and use computer programs, such as AWARE and SMART systems, as pertains to the job.
- Strong organizational skills in order to maintain efficient file room operations.
Benefits
Position is eligible for benefits including health care, retirement, and vacation. Detailed benefit information is available on the State Employee Benefit page.
Another important benefit available to state employees: State Paid Holidays
If you have questions about this position please contact:
Vocational Rehabilitation Human Resources at 573-751-3251 or by email to: vacancy@vr.dese.mo.gov
To Our Applicants with Disabilities: For assistance with any phase of the Department process, please notify the Human Resources Manager at (573) 751-3251. Reasonable attempts will be made to accommodate special needs. TTY/TDD users: Relay Missouri service (573)751-0881.
Notice to Applicants: The Missouri Department of Elementary and Secondary Education is unable to sponsor applicants in their application for work visas through INS.
The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Summary
Full Time
Public Administration
$39k-50k (estimate)
04/23/2023
05/14/2024
mo.gov
JEFFERSON CITY, MO
>50,000
Private
MIKE PARSON
$10B - $50B
Public Administration
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