JOB TITLE: COURT CLERK

PAY RANGE: J18

PROBATIONARY SALARY: $35,136.27/$1,464.01 semi-monthly

POST PROBATIONARY SALARY: $35,839.00/$1,493.29 semi-monthly

• Status: Full-time position
• Schedule: Monday through Friday 8:00 a.m. to 5:00 p.m. with occasional weekend shift
• Probationary Period: 6 months; Employer reserves right to extend
• Benefits Include: Health Insurance (Medical, Dental, & Vision); Life Insurance; Employee Assistant Programs; Paid Vacation/Sick Leave; Parental Leave; Paid Holidays; Deferred Compensation and Retirement Benefits.

SPECIFIC TO GREENE COUNTY EMPLOYMENT:The Greene County Circuit Clerk's Office, Probate Division is now accepting applications for available Court Clerk positions. Court Clerk positions within the 31st Judicial Circuit and Circuit Clerk’s Office are employed through the State of Missouri and include all state benefits outlined above. Applicants who are hired will be assigned clerical duties within Probate. Primary duties center on case processing and involve frequent interactions with the public, court personnel, attorneys and/or law enforcement agencies. To successfully perform the duties of a Court Clerk, applicants must have attention to detail, exceptional data entry, and excellent customer service. In addition, all applicants must have the capability to multi-task between a variety of duties and be willing to assist in courtrooms at various times. Financial assignments and responsibilities of receiving, disbursing, and balancing of monetary funds may apply. Thorough hands on training is provided to all new hires and continued throughout employment.

STATE OF MISSOURI FORMAL JOB DESCRIPTION:

Basic Function and Responsibility: The Court Clerk position is advanced work using an electronic filing system in a court within the Missouri State Court System.

Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies, and regulations with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system, providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction.

Supervision Received: Supervision received from a Senior Court Clerk, Principal Court Clerk, Unit Supervisor, Court Manager, Chief Court Operations Manager, Judge or Appointing Authority

Supervision Exercised: None

Characteristic Duties: (The following duties are representative of this position, not comprehensive.)

Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing summonses, bond settings, and docket control

Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules and procedures

Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports

Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges)

Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing

Serves in the courtroom, operates electronic sound recording equipment, makes docket entries to reflect case progress, and performs other courtroom-related duties

Prepares juror lists and performs related work involving summonses, appearances, and payments of jurors using an automated jury management system

Contacts attorneys and other court personnel to resolve technical discrepancies with court filings

Assists with on-the-job training for new staff

Enters orders, court dates, pleadings and other court matters

Creates and processes copies of official legal documents

Interacts with the public in a timely and courteous manner

Knowledge, Skills and Abilities: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority)

Basic knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court

Basic knowledge of organization operations, functions and scope of authority of the court

Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress

Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives

Ability to maintain a variety of complex records and prepare reports from an automated system

Ability to establish and maintain effective working relationships with internal and external stakeholders

Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties

Ability to work with a minimum of supervision and follow oral and written instructions

Requires strong time management and organization skills with the ability to be detail oriented

Minimum Qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained):

• Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning and one year of varied administrative experience performing a wide range of technical office duties.
• Three years of administrative experience may substitute for degree.
• Any potential employee must submit to and pass a national background check prior to employment.

EMPLOYEES MAY BE EXPOSED TO: Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.

The Offices of Greene County and State of Missouri are Equal Opportunity Employers