Description

State of Idaho Opportunity

Applications will be accepted through 4:59 PM MST on the posting end date.

Payroll Specialist Operations

Open for Recruitment from March 22, 2024-April 7, 2024

Salary Range: $25.00-$28.00, based on qualifications and experience

This is a Limited Service, non-classified Position. It is expected that the duration of this Limited-Service position will be through June 30, 2025. This position is exempt from the classified state service and the rules of the Division of Human Resources and the Idaho Personnel Commission. The State of Idaho Controller's Office is an equal opportunity employer. This is an at-will position.

KEY RESPONSIBILITIES

Serves in the operations bureau supporting sustainment activities including functional and system support for all agencies. The incumbent will be expected to develop expertise and focus in the Luma payroll operations, leave and time management functional areas. This position will work directly with functional leads, subject matter experts (SME’s), agency staff, and system vendors ensuring that business processes are functioning properly, and workflows successfully support state agencies. The employee will be required to understand and document complex workflows, assist agency staff in completing transactions, and perform centralized payroll accounting functions including tax withholding, vendor maintenance, garnishments, etc.

Additionally, the employee is required to understand state and federal government general human resources and financial management policies, rules, and laws. The employee will establish and maintain positive relationships with functional policy owners to ensure the interpretation of laws, regulations, and program policies and procedures are applied appropriately. The employee will assist in the continuous improvement and modifications of supporting systems.

Job Functions:

• Employ a working knowledge of the Luma Finance, Procurement, Budget, Payroll, and Human Capital Management (HCM) modules to ensure proper continuous integration with system modules.
• Prepare, reconcile and balance payroll accounts, including employee earnings, taxes, garnishments, and deduction records.
• Communicate with financial institutions and agencies about payroll direct deposit payments and returns. Also handle direct deposit exemptions.
• Oversee the creation and distribution of W-2s and 1095-Cs, including the files sent to the Social Security Administration, the IRS, and the State Tax Commission.
• Coordinate with other Luma staff to address cross-functional needs.
• Provide training and technical assistance to users; provide technical assistance or arrange training for organizations utilizing the Luma system.
• Coordinate with other Luma staff to address cross-functional needs.
• Convey requirements to develop, monitor, evaluate and report payroll management activities in Luma.
• Maintain procedure manuals to ensure compliance with regulations.
• Respond to stakeholder inquires in a timely manner, as defined by SCO policy.
• Attend and participate in meetings to keep Luma staff up-to-date on functional and office activities.
• Advise leadership on elements related to Luma HCM, Payroll, and Workforce Management modules as well as other Luma modules.

Additional Functions:

• Contributes to the positive performance of the Luma system and Luma as a whole.
• Demonstrates timely and consistent attendance.
• Any additional duties as assigned by the State Controller or his/her designee.

Minimum Qualifications:

• Good knowledge of: Payroll principles and practices, and Human Resources principles and practices.
• Experience in: Preparing and processing multi-faceted payrolls, to include bi-weekly, monthly, and other pay period schedules containing classified and non-classified employees. Developing and preparing payroll documents. Using computer systems to enter, retrieve, and report on payroll data. Researching and compiling payroll information.

Desired Qualifications:

• Experience developing, monitoring, evaluating, and reporting payroll activities; interpreting laws, regulations, and policies and advising on their requirements; evaluating information and developing reports of findings.
• Troubleshooting automated system changes, testing automated system changes, including using data extraction tools and methods for analysis, sampling, testing and reporting.

• Documenting business processes.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.