Requisition No: 825436 

Agency: State Courts System

Working Title: JUDICIAL ASSISTANT - COUNTY COURT - 22008093

 Pay Plan: St.Crts Syst PIB

Position Number: 22008093 

Salary: $43,640.04 Annually* 

Posting Closing Date: 04/30/2024 

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DO NOT CLICK APPLY NOW through the People First System. Please apply as seen under HOW TO APPLY.

Job Location

Twelfth Judicial Circuit; Sarasota/Venice, Florida

Job Description

The Judicial Assistant provides administrative, secretarial, and clerical support to the County Court Judge.

This position will be based in the South County Judicial Center (in Venice) for an anticipated minimum of three years and will then rotate back to the Silvertooth Judicial Center (in Sarasota). Rotations to South County are estimated to occur every five years after that.

Examples of Work

Prepares and maintains the Judge’s court and professional calendar and schedules motions, hearings, conferences, and trials at the request of the judge.

Performs routine clerical tasks such as processing incoming physical and electronic mail, performing data entry, ordering office supplies, maintaining physical and electronic files or records, scanning, or photocopying.

Assists the Judge in reviewing cases for case management purposes.

Screens telephone calls and visitors to the Judge’s office; provides information, resolves issues, directs caller and visitor to proper personnel, or takes messages.

Reviews case files for accuracy, format compliance and completeness prior to submitting files to the Judge; ensures presence of all required files; maintains trial dockets, continuances, and trial orders.

Prepares and distributes orders as directed by the Judge.

Reviews and prepares correspondence, memoranda, orders, reports, e-mails, and other documents observing strict confidentiality; organizes papers for filing; prepares compensation and travel vouchers.

Performs research on defendants utilizing databases from the Clerk’s Office and the jail system; may conduct limited case law research.

Interacts with attorneys, defendants, and defendant family members to resolve problems such as scheduling conflicts or other case-related issues. 

Interacts with judges, clerks of court, litigants, attorneys, law enforcement personnel, bailiffs, social services, witnesses, and the general public to exchange information or to facilitate task completion.

Education and Training Guidelines

Legal experience is preferred.

Competencies

Requires proficient skills in Microsoft Office programs including Word, Outlook, and Excel.

Strong communication and interpersonal skills.

Ability to handle many tasks concurrently and attention to detail.

Demonstrated ability to work independently with direction and to handle sensitive and confidential information.

Special Comments

*Salary is non-negotiable.

This is a State-funded position.

Open Until Filled - applications will be accepted until position is filled.

Position available April 1, 2024. Resumes will be reviewed as they are received. Interested candidates are encouraged to apply early.

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid term life insurance.

The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check. 

Pursuant to 110.205(2)(c) of the Florida Statutes, employment with the State Courts System is not covered under the Career Service System and all employees of the State System serve at the pleasure of the appointing authority and do not attain tenure rights.

How to Apply

For additional information and to apply, visit the Twelfth Judicial Circuit Court of Florida Employment website https://www.jud12.flcourts.org/About/Career-Opportunities.

Submit a current resume and cover letter.

Submit by e-mail to the address HR@jud12.flcourts.org is preferred.

E-mail subject line should be Judicial Assistant Vacancy.

Submit by mail to the Twelfth Judicial Circuit, Human Resources Manager, Court Administration, Post Office Box 48927, Sarasota, Florida 34230; or by Fax to (941) 861-7904.

If you have submitted a state employment application directly to the Twelfth Judicial Circuit within the past twelve months, please indicate – you will not be required to submit a new application.

For additional information about the job advertised contact Heather Blanton by phone at 941-749-3600, extension 1791; or by e-mail at the address HR@jud12.flcourts.org.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, sex or gender, religion or creed, national origin, age, marital status, genetic, disability, or political opinions or affiliations.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application or selection process, please call 941-861-7811.

Persons using a TTY or TDD may call the contact person through the FLORIDA RELAY SERVICE: Voice is 1-800-955-8770, TDD is 1-800-955-8771, NATIONAL RELAY SERVICE is 711.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.