Requisition No: 828605 

Agency: Department of Transportation

Working Title: FINANCIAL SERVICES ACCOUNTANT - 55000731

 Pay Plan: Career Service

Position Number: 55000731 

Salary: $35,953.48 - $46,528.03 

Posting Closing Date: 05/17/2024 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

907 / DISBURSEMENT OPERATIONS OFFICE

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: James Helm

CONTACT PHONE NUMBER: (850)414-4583

CONTACT EMAIL ADDRESS: James.Helm@dot.state.fl.us

BI-WEEKLY HIRING SALARY: $1,523.08 ($39,600.08 ANNUAL)

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Audit payment documents including utility invoice transmittals, right of way invoices, purchasing card transactions, travel and individual reimbursement vouchers, and MyFlorida MarketPlace (MFMP) for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles.

Audit electronic invoices processed in the MyFlorida MarketPlace (MFMP) system and reconcile each exception line prior to approval. Monitor outstanding invoices and notify requestors to ensure compliance with Florida Statute 215.422 and resolve any invoice discrepancy identified by the Department of Financial Services.

Audit travel expense reimbursements for compliance with Florida Statue 112.061 and Department guidelines. Ensure that all necessary documents, approvals, signatures and mission critical documents are obtained. Provide customer service to internal customers and conduct periodic training on travel guidelines.

Audit and process purchasing card charges daily in compliance with Purchasing Card Procedure 350-030-010-f, by verifying and validating approved transactions for payment in the Bank of America Works system and applying credits against the same account code and category.

Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices. Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.

Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.

Process all standard and electronic mail for Financial Services which includes date stamping of all invoices and other documents received.

Analyze payment documents to determine transaction date as defined by Section 215.422 F.S. Sort invoices in accordance with office requirements and stage them in the unpaid invoice file.

Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies. Scan, index and convert payment documents to required electronic format for storage and retrieval. Maintain files in a current and accurate condition. Archive prior year files and maintain record retention documents in accordance with procedure. Respond to requests for voucher information from internal and external auditors and to comply with public information laws.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of and ability to use general office equipment. Knowledge of Microsoft Word and Excel. Knowledge of office procedures and practices. Knowledge of basic filing practices. Knowledge of accounting principles, practices and procedures. Knowledge of an accounts payable system and payment processing. Skilled in performing work that requires a high level of attention to detail. Skilled in good customer service. Skilled in auditing. Ability to organize and file materials. Ability to use a personal computer and email. Ability to research unidentifiable invoices/documents. Ability to sort, distribute and maintain fiscal records. Ability to follow oral and written instructions. Ability to establish and maintain working relationships with customers. Ability to work in a team environment with shared tasks. Ability to perform basic arithmetic calculations. Ability to work independently and prioritize work assignments to meet deadlines. Ability to communicate effectively orally and in writing.

MINIMUM QUALIFICATIONS: A high school diploma or its equivalent and two years of professional business work experience. An associate degree or higher from an accredited college or university may substitute for the required work experience.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.