Requisition No: 827296 

Agency: Department of Transportation

Working Title: CONTRACTS & AGREEMENTS SPECIALIST III - 55010685

 Pay Plan: Career Service

Position Number: 55010685 

Salary: $68,203.25 - $88,263.03 

Posting Closing Date: 04/26/2024 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

954 / Office of Maintenance

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Deanna Hutchison

CONTACT PHONE NUMBER: (850) 410-5634

CONTACT EMAIL ADDRESS: Deanna.Hutchison@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $3,086.12

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Coordinate and assist with State Specifications Office and Districts in the development, review, and recommendation of modified special provisions and supplemental specifications for maintenance contracts. Coordinate in the development of maintenance contract pay items. Coordinate with Central Office, Districts, and Federal Highway Administration (FHWA) in the review and update of Pre-Event Scopes of Services to be used for contracts procured in advance preparation for emergency declaration events.

Coordinate and supervise staff in responsibilities associated with Contract Default, Contractor Declaration of Non-Responsibility, Surety Takeover, Bankruptcies, Bid Withdrawals, Investigations, and Audits. Communicate with Florida Department of Transportation (FDOT) Districts and General Counsel, coordinating efforts in drafting and processing default and non-responsibility actions. Monitor and record suspensions on the suspended contractors list for maintenance contracts.

Provide and supervise staff in coordinating, researching, and responding to the State of Florida Rest Area Program related issues. Respond to comments and questions received related to the Rest Area Program. Perform duties as required to comply with the Florida Statutes for contracting of monuments and memorials honoring military veterans at rest areas.

Update and maintain procedures titled: a) Maintenance Contract Administration, Inspection, and Reporting; b) Rest Area, Welcome Center, and Truck Comfort Station Management; c) Monument/Memorials on DOT Right of Way; d) Contractor Non-Responsibility for Maintenance Contracts. Includes review and analysis of the procedure and coordination with Office of Maintenance (OOM) and the Districts in drafting proposed revisions, and coordination with Policy & Process Management and General Counsel in the official procedure review and approval process. Assist with review of other procedures as needed.

Organize, chair, conduct, and document Maintenance Issues Group (MIG) teleconference meetings. Supervise staff in data collection and documentation of the meetings.

Perform and supervise staff in coordinating system functions for AASHTOWare system modules, including system development, training, and application and security coordinator responsibilities. Supervise staff for the development and maintenance of a variety of electronic contracting systems and tools used for maintenance contracting administration.

Perform and supervise staff in reviewing contract administration documentation to determine the effectiveness of Districts’ processes to ensure compliance with procedures.

Coordinate with Districts and the Florida Department of Corrections (FDC) in the review and execution of the Master Agreement and Local Agreements for inmate labor. Act as a liaison to resolve issues that have statewide impact or cannot be locally resolved.

Develop, implement, and deliver training related to maintenance contract development and administration.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the Department’s maintenance contracting program; Knowledge of the Department’s rest area program, and inmate labor program; Skilled in the use of AASHTOWare system modules, Internet, FDOT Employee Portal, Microsoft Office Suite, and FDOT Mainframe applications; Skilled in communicating verbally and in writing; Ability to review and write Maintenance Modified Special Provisions and Supplemental Specifications to correlate with Standard Specifications for Road and Bridge Construction; Ability to supervise staff; Ability to research, analyze and determine solutions; Ability to perform in-person and virtual training and speak before groups of people; Ability to prioritize work.

OTHER JOB RELATED REQUIREMENTS: This position will be required to respond before, during and following emergency situations.

MINIMUM QUALIFICATIONS: Obtained a High School Diploma or Certificate of High School Equivalency.

You may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications. 

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible candidate who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.