Colorado Department of Corrections Mission:

 This Part-Time position exists to perform health record assembly, maintenance, movement, storage, filing, retrieval, data entry, as well as release of health record information in accordance with established rules and regulations for the Colorado Department of Corrections. Work is extremely detailed and requires a high rate of accuracy in order to meet legal requirements. This position serves as clinical administrative support to multi-disciplinary staff.
Duties are as follows, but not limited to:

• Safeguard and protect the inmate's right to privacy by ensuring that only authorized individuals have access to the medical information and that all releases of information are in compliance with Colorado statutes and HIPAA regulations;
• Manage requests utilizing a wide variety of applications for medical record information from inmates, third party payers and others;
• Process requests in a timely and efficient manner within established timeline standards, maintaining quality and accuracy;  
• Determine validity of requests for release of confidential health care information;
• Execute, copies and distributes the release of clinical information from health records;
• Request clinical information from other agencies;
• Schedule inmates for review of health records;
• Prepare billing memorandums for medical release services rendered;
• Explain procedure and legal requirements for release of information to offenders and others including a release of information for continuity of care;
• Track all released and requested private health information;
• All subpoenas duces tecums and court orders will be handled in conjunction with the Clinical Services Support Services Manager;
• Procure, track and record inmate health record movement arriving in and out of the facility from other facilities and packages health records for facility movement;
• Research present location of inmate in order to distribute forms and health records to proper facility according to HIPPA Policy;
• Check for correct filing order, track dictation from specialists and hospitals and logs in computer as received;
• Assemble paper and electronic protected health information for facility clinic appointments and offender movement to specialty clinics;
• May schedule routine eye exam; orders, distributes and makes minor adjustments to eyeglasses;
• Provide general office support; answers phone, order office and medical supplies, distribute and track medical grievances, arrange for repair of office equipment, monthly reporting, sort and distribute mail, may assist in entering payroll;
• May need to work shifts and different assignment rotations needed to meet department needs.

 MINIMUM QUALIFICATIONS:

• Applicant must have one year of full-time experience with data entry, scanning & maintenance of protected health information in the medical record. Thoroughly detail all portions of this experience, if applicable, in the work experience section of the job application.

Substitutions: 

• Education/certification in medical records, health information, medical assistant or medical billing and coding will substitute for the required experience on a year-for-year basis. You must attach a copy of your transcripts or certification that contain your name, name of the college/program, type of degree/certification received and date degree/certification was awarded. 

Preferred Qualifications:

• Experience using policy to release protected health information (PHI) to stake holders with legal requests.
• Experience as a Registered Health Information Technician, Medical Billing & Coding or Medical Assistant.
• Experience with conversion to electronic health records.
• Experience working in a correctional environment.
• Relevant years state service.

For information regarding this job announcement, contact Stacey Hibpshman at stacey.hibpshman@state.co.us or 719-226-4493.
The Assessment Process: Your application will be reviewed to determine if you meet the minimum Qualifications (MQ's). Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration. 
Be sure the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, Required Competencies and Preferred Qualificationsas listed above. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it. 

Conditions of Employment:All job offers are contingent upon a successful medical screening by a healthcare professional, certifying the candidate's ability to perform the essential functions of the position. Applicant must consent to hold harmless CDOC and its agents and staff from any liability arising in whole or in part from the testing and the use of this information in connection with CDOC’s consideration of application for employment.

• Must be 21 years of age;

• Possess a valid driver’s license;

• Possess a high school diploma or GED;

• Have NO felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not hire nor promote anyone who may have contact with an offender who has engaged in sexual abuse which includes acts, activity, and sexual behavior, in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents.

• Applicants must be legally eligible to work in the United States to be appointed to this position. CDOC uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. CDOC does not sponsor non-residents of the United States.

• Successfully pass all modules of the Colorado Department of Corrections Basic Training, to include English reading comprehension, relevant competency assessments and written/practical exams in Defensive Tactics;

• Possess the physical ability to successfully complete Defensive Tactics;

  • Lift arms above head and kick as high as own waist;

  • Stabilize another person to accomplish a controlled take down;

  • Use arms, palms of hands, shins, and feet to deliver blows;

  • Withstand impact (slow speed or with a safety bag) on own body from strikes/blows;

  • Swing a baton in a striking technique;

  • Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;

  • Get down on one or both knees and up again with multiple repetitions;

• Will be exposed to Oleoresin Capsicum during Basic Training and will be exposed while on assignment;

• Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security;

• Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury;

• Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently;

• Work in situations involving assaultive behavior, physical control of another person and/or restraint situations;

• Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner;

• Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders;

• Communicate by talking, listening and/or signaling people to convey or exchange information, assignments;

• Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings;

• Willing and able to travel;

• Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule;

• TB (tuberculosis) screening is required of all new employees upon hire;

Successful completion of a background investigation is required. Should applicant’s background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.

The CDOC is committed to a work environment free from illegal drugs and alcohol. Employees (see exception below) may use marijuana in their personal time but are prohibited from working while under the influence of any substance, including marijuana. 

A drug test will be administered to all new employees; employees must successfully pass. Random drug screening will occur throughout employment. 

Exception: Peace Officer Standards and Training (POST) certified employees are prohibited from the use of marijuana. Health care professionals must check their licensing requirements regarding marijuana use.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.