Department Information

• This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins).
• New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
• Expected start date for this position will be in July 2024.

Description of Job

• Review, verify and calculate invoices. Apply funding strings to charge against and enter reported expense account information into SAP Financial System.
• Administer the Commercial Card program for the Metro Denver area.
• Apply State Fiscal Rules, policies, and procedures to reimbursements for accuracy and identify discrepancies.
• Communicate with staff to advise and/or identify issues. Instruct and guide staff on appropriate changes or adjustments to apply.
  • Process invoices.
  • Review and investigate invoices or documentation provided by vendors and determine correct calculation of charges.
  • Apply correct financial coding for service entries or invoices presented.
  • Follow up on vouchers not processed through SAP properly and provide advice and training to PMs on correct documentation to be submitted.
• Utilize SAP financial reporting system to prepare and develop financial reports for HQ Managers, providing detail of expenses by project.
• Maintain several internal tracking systems for the Business Office.
• Revise and update financial forms and tracking sheets.
• Assist in maintaining internal procedures for the Accounts Payable Unit.
• Assist in developing and utilizing business office filing system to ensure easy retrieval of all financial documentation by vendor and fiscal year.
• Maintain files and coordinate with the team to ensure all records management procedures are followed according to CDOT policy and Federal regulations.
• Ensure documents are properly uploaded in SAP and destruction policies are followed.
• Other job duties as assigned.

• Primarily 8:00 am – 5:00 pm work hours, Monday-Friday
• Occasional travel throughout the state to give or receive training

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

• At least three years of professional experience with a primary focus in technical accounting, such as accounts payable.
• Experience working with spreadsheets and financial software is highly desirable.
• Experience working within State Fiscal rules to support accounting or fiscal functions is highly desirable.

• A combination of at least three years of experience and education that includes:
• Coursework from a U.S. accredited college or university in Accounting, Audit, Budget, Finance, Mathematics, or a closely related field of study.
• Professional work experience in technical accounting, such as accounts payable.

• A bachelor's or master's degree from a U.S. accredited college or university in Accounting, Audit, Budget, Finance, Mathematics or a closely related field of study will substitute for the experience on a year-for-year basis.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.

• Demonstrated success with the duties listed in the Description of the Job section.
• Years of State service experience related to the duties of this position.
• Highest work/personal ethics and integrity.
• Successful completion of a bachelor's degree with an emphasis in Accounting.
• Analytic skills to enable accurate, complete, and timely processing of financial data.
• Working knowledge of general accounting practices and standards, including GAAP, GASB, State Fiscal rules, State Financial reporting, and State Auditor requirements.
• Strong written communication skills including technical report writing and editing.
• Ability to work under tight deadlines and be adaptable to changing assignments.
• Ability to take initiative to solve problems in an innovative manner.
• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments.
• Effective interpersonal and relationship-building skills.
• Strong time and project management skills, including prioritization and multi-tasking ability.
• Excellent reasoning, investigative, analytical, and problem-solving ability.
• Excellent facilitation, presentation, and communication skills, both written and oral.
• Strong attention to technical detail and accuracy.
• Ability to work effectively in both independent and team situations.
• Fluency in Microsoft Office Suite (Word, Excel, Access), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.

Supplemental Information

• A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
• A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
• If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
• If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

• All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.