JOB
This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.What You Will Be DoingUnder the supervision of the Department Procurement Manager, this Procurement Specialist 3 position works closely with the divisions of the Department of Administration to support their core mission and functions. This position conducts formal and informal solicitations including Invitations to Bid (ITB), Requests for Proposals (RFPs), and Requests for Alternate Procurement as authorized in Alaska Statutes (AS 36.30),associated regulations and administrative guidelines contained in the Alaska Administrative Manual, and DOA policy. Our Organization, Mission, and CultureThe Office of Procurement and Property Management (OPPM)'s mission is to provide efficient, cost- effective, customer-focused services to State of Alaska agencies, allowing departments to focus resources on their principal functions instead of common administrative functions.The main objectives of OPPM are to standardize and streamline business processes, leverage technologies to reduce costs, increase efficiencies, and drive higher quality service.OPPM is dedicated to bettering the processes of State procurement and empowering State agencies to provide the greatest level of service to all Alaskans. The Benefits of Joining Our TeamOur team has a culture of support and growth, and we have multiple career ladders across job categories providing employees advancement opportunities as they gain skills and knowledge. The work is challenging, interesting, and rewarding with a focus on a work/life balance. You will be able to telecommute on a hybrid schedule, receive training and mentorship, bring your ideas to fruition, and work alongside team members who really love what they do! The Working Environment You Can Expect OPPM’s office locations in Juneau, Anchorage and Palmer are centrally located in the Juneau State Office Building, the Atwood Building, and the Palmer State Office Building. We offer the option of a hybrid telework schedule to allow maximum flexibility for our employees. OPPM utilizes collaborative platforms to maintain a close-knit team no matter where you live. Who We Are Looking Forwe are looking for someone with the following competencies: Professional: Ability to write clearly and concisely to develop complete documents, memoranda, reports, and correspondence relating to procurement and policies. Ability to prioritize, adapt, and organize workloads, projects, materials, all which may be competing for priority.Goals: Set well-defined and realistic personal goals; displays high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.Problem Solving: Identify problems; determine accuracy and relevance of information; use sound judgment to generate and evaluate alternatives, and to make recommendations.Accountability: Accepts responsibility for own actions and decisions; demonstrates commitment to accomplish work in an ethical, efficient, and cost-effective manner. Is thorough when performing work and conscientious about attending to detail.Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside State government) to assess their needs, provide information or assistance, resolve their problems or satisfy their expectations. Knows about available products and services; and is committed to providing quality products and services.
EXAMPLE OF DUTIES
Any combination of education and/or experience that provides the applicant with competencies in Contracting/Procurement/Property Control: Knowledge of various types of contracts, techniques, or requirements for contracting or procurement, contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities, including acquisition, storage, accounting, and controlled property excess. Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance. Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues. Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience. Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or professional level experience in business administration, logistics, supply chain management, project management, or a related field performing property control, purchasing, contract administration, writing or approving solicitations, explaining contracting requirements, developing or approving product specifications or, developing or approving a scope of work for professional services. Special Note: “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. “Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job. “Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs. “Professional experience” means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession’s principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to one’s own judgment.Some positions in the series may require an Alaska driver's license.
SUPPLEMENTAL INFORMATION
Kelsey Eschenbach Administrative Officer 1Phone: 907-269-7555 kelsey.eschenbach@alaska.gov