Project Control Contract Administrator - ( 2300047Z )

Description

We create the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.

Your Opportunity

Stantec is seeking a Project Control Contract Administrator to join our team. This role can be fully remote and is flexible for 24 to 32 hours per week (part-time) with the potential timeline to transition to a full-time position (40 hrs.) after 6 to 8 months per performance evaluation recommendations. We seek team players who desire and thrive in a collaborative work environment, have excellent communication talents, an organization mindset, and strong analytical problem-solving skills. The successful candidate will possess at least one years’ experience in a project support role performing similar tasks. This role requires a willingness to work as part of a team to successfully deliver projects of varying size and complexity.

Your Key Responsibilities

Project planning

• Collaborate with Project Managers (PM), project team members, project stakeholders, and the client to create project plans, schedules, and resource needs.
• Facilitate internal setup of new projects and tracking of existing projects.
• Develop and implement work breakdown structure.
• Support development of proposal fee estimates.

Communication

• Assist PM to facilitate subcontracts, coordinate collection and submission of insurance documents, and other contracting requirements.
• In coordination with PM, develop progress report for documentation with client, internal documentation, and billing purposes.
• Attend client meetings to record minutes and to track progress of tasks.

Budget tracking

• Review project charges and coordinate corrections with project team members and accounting as needed.
• Work with PM and accounting to facilitate timely and accurate invoicing.
• Process subconsultant invoices and track subconsultant budgets.
• Prepare various financial status reports and distribute to project team.

Documentation: maintain all project documentation including:

• Management of SharePoint sites
• Management of network drive folders
• Maintain project schedules
• Meeting minutes
• Contracts
• Scope changes and change orders
• Invoices
• Change orders
• Insurance certificates
• Deliverables
• Quality Assurance and Quality Control forms and independent review forms

Qualifications

Your Capabilities and Credentials

• Willingness to learn new tools/systems and processes.
• Attention to detail and good record keeping skills.
• Good interpersonal, verbal, and written communication skills.
• Ability to collaborate in a project team setting and to engage in creative and critical thought.
• Ability to prioritize workloads to meet deadlines.
• Basic skills in MS Office.
• Microsoft Power BI or Oracle Analytics experience preferred.

Education and Experience

• High School Diploma/GED required.
• Undergraduate degree desired.
• Minimum one year of documented experience in contract administrative/financial work.

Typical office environment includes working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. The experience will forever shape your future.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Utah-Salt Lake City

Work Locations :

Salt Lake City UT

Organization : BC-2073 Transpt-US Pacific

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Dec 22, 2023, 7:54:28 AM

Req ID: 2300047Z

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans