Office Coordinator - ( 230004RC )

Description

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. At Stantec, we are defined by our entrepreneurial spirit and our unwavering pursuit of not only what’s next but also what’s best. Bringing imagination and determination to every challenge, we leave no angle unexplored. As a result, we deliver the excellence that propels communities to success.

Your Opportunity

We are looking for an Office Coordinator out of our office in Northampton, MA. This position supports multiple business lines and regional offices, and support staff working from various locations, including home offices and in the field. This role will also be responsible for liaising with Stantec’s functional support teams in accounting, health & safety, human resources, and information technology; establishing and maintaining office protocols and procedures; and managing/supporting special projects and activities.

Your Key Responsibilities

• Be the initial point of contact for the office providing general support to visitors
• Provide support for new hire orientation and other HR compliance-related activities
• Participate in the planning and execution of company events, including community engagement activities
• Assist team members in preparing materials for meetings and workshops
• Assist staff with submission of expense reports and timecards
• Serve as the local office safety, health, security, and environmental coordinator; prepare for and manage the office’s annual safety audit
• Develop and implement office policies by setting up procedures and standards to guide the operation of the office
• Assist with ordering office supplies and personal protective equipment for staff
• Manage relationships with vendors and service providers
• Organizing and maintain electronic documents/directories in accordance with company standards helping as needed with project management compliance and internal project audits
• Provide technical editing and formatting support, and manage production of program and project deliverables
• Minor travel outside of office, which may include occasional trips to the post office, printing vendors, and grocery stores within close proximity to the office
• Support other special projects and activities as assigned
• This position is 24 hrs/week

Qualifications

Your Capabilities and Credentials

• Attention to detail
• Strong interpersonal, written, and verbal communication, and organizational skills
• The ability to multitask and prioritize workload
• Technological proficiency especially with MS Office and Office 365. Strong MS Word formatting skills and proficiency with Excel, Adobe, and PowerPoint a plus
• Experience with document review preferred, but not required
• Some lifting of file boxes and packages up to 25 pounds may be necessary

Education and Certifications

• High school diploma required. Bachelor’s Degree preferred.
• 3 years of experience in an office setting or other setting with administrative duties preferred.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Massachusetts-Northampton

Organization : BC-1956 EnvSvcs-US East Northeast

Employee Status : Regular

Job Level : Individual Contributor

Travel : Yes, 10 % of the Time

Schedule : Part-time

Job Posting : Nov 23, 2023, 10:02:05 AM

Req ID: 230004RC

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans