JOB
THIS RECRUITMENT WILL CLOSE AFTER 150 APPLICATIONS ARE COLLECTED. PLEASE APPLY AS SOON AS POSSIBLE TO BE CONSIDERED. THE POSITIONThe part time Confidential Assistant II performs a variety of functions for members and retirement staff. This position will have flexibility with days and hours and is allocated only to the Stanislaus County Employees Retirement Association (StanCERA). Under general supervision incumbents are designated as “confidential employees” and process confidential personnel, retirement, medical, and legal documents.Incumbents are responsible for performing retirement benefits administration work involving processing incoming mail and assigning work to StanCERA's Pension database, answer phone calls regarding retirement, handling retirement related documents ensuring records comply with regulations, policies and procedures, and other duties as assigned. THE DEPARTMENTThe Stanislaus County Employees' Retirement Association was formed in 1948 and provides retirement, death and disability benefits for over 9,000 members. The Association operates under the 1937 Act Code, the California Constitution and is governed by a nine-member Board of Retirement. The Board of Retirement is responsible for all policy decisions, while internal staff handles the day-to-day administrative functions. Currently, StanCERA has a staff of 14, including both full and part-time employees.Unless otherwise provided, this position is part of the Unclassified Service of the County and considered “at will” for labor relations purposes. The individual selected will participate in the Stanislaus County Pay-for-Performance program, as well as receive additional benefits. Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at https://www.stancounty.com/riskmgmt/risk-dm-jta-class-sub-main.shtm.
EXAMPLE OF DUTIES
Handle confidential retirement documents and correspondenceProcess the scanning and imaging of all mail received in the officeAnswer phonesWork with minimal directionMaintain interdepartmental relationsServe as professional interface with other County Departments and the publicInterpret and disseminate instructions, department rules, policies and proceduresPerform other duties as assigned
SUPPLEMENTAL INFORMATION
APPLICATION PROCEDURES/FINAL FILING DATEApplications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.Resumes will not be accepted in lieu of a completed application.Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.EXAMINATION PROCESSMost County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.Application Review and Screening: Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.Oral Examination: Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months.TENTATIVE RECRUITMENT SCHEDULEApplication Deadline: May 24, 2024 or 150 applications collectedOral Examination: TBANote: The eligible list generated from this recruitment may be used to fill future extra-help and part-time vacancies throughout Stanislaus County.GENERAL INFORMATIONFinal appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.