JOB
CLASS SUMMARYThe essential function of this position within the organization is to assist with supervision of Court Program Specialist II’s within the Family Court Division. The position is responsible for supervising staff with regards to training, assisting with managing caseloads, evaluating work, pulling case lists, ensuring timely disposition of cases through case management, case monitoring, and program implementation. The position is also responsible for: providing information to litigants and trial court staff, reviewing filings, making referrals to community-based services, managing, and preparing cases for court hearings, briefing judges, attending hearings and other trial court proceedings, maintaining record/filing system, training and assisting new departmental personnel, scheduling hearings, and performing related administrative support functions. The position is accountable for collecting and reporting on case/program data and maintaining databases as needed. The position works under general supervision of the Family Court Manager, developing work methods and sequences.
EXAMPLE OF DUTIES
ESSENTIAL DUTIES% OF TIMEAssists with supervision of staff with caseload compliance, including organizing, selecting, recommending selection, and assigning/evaluating work.20Maintains daily, monthly, and yearly case lists and statistics regarding volume and types of cases handled by program; or creates and maintains record systems for efficient casemanagement.15Monitors and determines case status, schedules hearings, determines whether to set a case management conference or appropriate hearing, when to proceed without a hearing, and prepares appropriate court order or correspondence10Prepares and maintains court dockets; attends court hearings, taking notes, composing and preparing appropriate orders based on rulings, and providing information to the court as needed, researches statutes, rules, and applies basic accounting methods.10Updates and maintains case management systems, databases.5Assists litigants in person, by telephone, and via email correspondence, provides case status information, rules of civil procedures and statutes, referrals to appropriate community agencies, and reviews pro se filings for judges.5Organizes and maintains filing systems, updates library of brochures and pamphlets ofinformation for litigants.5Manages and prepares cases for court hearings by tabbing and naming pleadings, composes and prepares historical summations, calculates child support guidelines, researching and providing corresponding cases and other documentation pertinent to the case and/or litigants and assists with e-filing.5 ESSENTIAL DUTIES Cont.% OF TIMETrains and provides continuing information and assistance to co-workers as needed, reviews work as needed and provides information to other agencies as requested.5Generates mediation referrals and orders of referrals for the Mediation Program, follows up to ensure cases are not delayed after mediation has occurred by ensuring the Orders Approving have been signed along with cases being set or Orders being prepared. 5Performs administrative tasks, including, but not limited to composing/preparing correspondence, memoranda, and developing/updating policy and procedures manual.5Attends and/or conducts staff and other professional meetings and conferences to exchange information.5Attends technical or professional seminars or conferences to improve professional skills.5
SUPPLEMENTAL INFORMATION
CERTIFICATION, LICENSE, AND SPECIAL REQUIREMENTSN/A COMPETENCIES/RESPONSIBILITIESData ResponsibilityDirects others in major events and reports on activities and results. People ResponsibilitySupervises or directs others by determining or interpreting work procedures, assigning specific duties, maintaining harmonious relations, and promoting efficiency. Assets ResponsibilityRequires some responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies, or small amounts of money. Mathematical RequirementsUses addition, subtraction, multiplication, and division; may compute ratios, rates, and percentages. Communications RequirementsReads scientific and technical journals, abstracts, financial reports, and legal documents; writes complex articles and reports; makes presentations to professional groups. Complexity of WorkPerforms coordinating work involving guidelines and rules, with constant problem solving; requires continuous close attention for accurate results or frequent exposure to unusual pressures. Impact of Decisions/ErrorsThe impact of errors is extremely serious – affects work unit and affects other units or citizens. Equipment UsageLeads or handles machines, tools, equipment or work aids involving moderate latitude for judgment regarding attainment of a standard or in selecting appropriate items, such as digital recording equipment, computers, peripherals, software programs, or custom applications. Safety of OthersRequires responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health. The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties responsibilities.