Normal hours are 0800 - 1700, however there are times you will be required to stay later.

Primary Purpose

The Warrants Specialist is responsible for preparing and maintenance of validation reports, processing and recall of warrants and capias, notification of warrants executed, confirming the status of wanted individual, maintaining files for extradition, and other related duties.

Education and Qualification Requirements

• Minimum : High school graduate
• Type 25 WPM accurately
• Basic knowledge of Microsoft Word and Excel
• Basic knowledge of general office equipment
• Must be NCIC / FCIC certified or become certified within 6 months
• Must be D.A.V.I.D. Certified or become certified

Duties

• Operate NCIC / FCIC computer
• Run CJIS inquiries
• Maintain validations reports
• Conduct validation audits
• Assist with FDLE / FBI audits
• Attend FDLE, CJIS, and FCIC Region II meetings
• Provide public assistance via the telephone
• Process new warrants and capias
• Assign new warrants to patrol service
• Notify officials / agencies of warrants executed
• Monitor and review FCIC / NCIC entries, cancellations, and validation reports
• Cancel FCIC / NCIC entries
• Recall warrants
• Receive and send teletype communication
• Request holds for subjects transported to DOC
• Request extradition of wanted individuals
• Attach NCIC / FCIC to original warrants, etc.
• Attach NCIC / FCIC entries and cancellations
• Prepare reports or affidavits
• Compile data at the request of management
• Assisting with other duties as needed
• Occasionally walk to courthouse for daily pickup of documentation

Job Controls and Complexities

• Report directly to supervisor
• Adhere to laws / agency policy / rules / regulations / SOP / procedures
• Maintain confidentiality / security of files and information obtained in the course of employment
• Process / compile / disseminate record / public record information as directed by approving authority in accordance with lawful requirements
• Provide assistance to citizens, visitors, employees, and other public and private entities in an effort to meet their needs and build positive community relationships / resolve complaints / address conflicts
• Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
• Adhere to leave, overtime and attendance policies / procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)

Contacts

• General Public
• SJSO Employees
• Other Government Entities

Grade Classification

• Entry to intermediate level work
• Performs independently under general supervision
• Work requires application of general knowledge of business practices in various situations
• Deals with problems or situations that remain stable
• Does not require independent decision making

Physical Environment

• Work is primarily in an office environment
• Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, holidays, and weekends (Staggered shift may be implemented at any time)
• Sit for long periods
• See at normal range or with accommodations
• Hear at normal level or with accommodations
• Speak understandably
• Manual dexterity
• Ambulate independently
• Frequently grasp / push / pull / bend / squat / lift / carry items up to 20 lbs.
• Occasionally reach above head / kneel / walk / climb / stoop / stand / lift items up to 20 lbs.

Important Information

Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel.

The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page are considered essential.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public.

This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position.

Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his / her supervisor.

See SJSO Policy for additional information on agency expectations and Senior Status requirements

EFFECTIVE : 04 / 22 / 2019

History : New Job Description format

Last updated : 2024-02-27