Primary Purpose

The Payroll Specialist is responsible for timecard maintenance, bi-weekly payroll processing, maintaining accruals, monitoring tax related forms/report, W4 processing, job verifications, workers comp wage statements, and other related duties assigned.

Education and Qualification Requirements

• High school diploma or equivalent (GED)
• Associates degree or 1-2 years related work experience preferred
• Type 25 WPM accurately
• Valid Florida Driver’s License
• Basic knowledge of general office equipment
• Knowledge of Microsoft Word, Excel, and PowerPoint

Duties

• Process payroll biweekly
• Submit online payments for 941 taxes, child support, and deferred compensation after each payroll
• Provide approved payment requests to Accounts Payable after each pay for employee and retiree health insurance, garnishments, and other payroll deductions paid
• Verify all Personnel Action Forms received from Human Resource
• Verify new W4 forms
• Enter new hire direct deposits
• Approve and post incoming W4 changes
• Approve and post direct deposit changes
• Prenote new accounts with the bank
• Complete job verifications
• Prepare workers comp wage statements
• Maintain employee payroll deductions
• Correct payroll/timecard entry errors from previous payroll
• Manage and balance employee garnishments
• Review timecard submittals to ensure all employees have accurately entered their time and it has been approved by both employee and supervisor
• Balance 941 spreadsheet after each pay
• Input sick and vacation accruals for the new pay period
• Compile calendar and fiscal pay schedule
• Report employee count to labor statistics monthly

Job Controls and Complexities

• Demonstrates a positive working relationship with personnel in the Agency
• Adhere to laws/agency policy/rules/regulations/SOP/procedures
• Maintain confidentiality/security of files and information obtained in the course of employment
• Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
• Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)

Contacts

• SJSO employees
• General public
• Other Government Entities

Grade Classification

• Intermediate level to advanced level work
• Technical assistant work
• Requires practical knowledge of guidelines relating to a particular program area
• Does require independent decision making

Physical Environment

• Normal business hours apply
• Work is primarily in an office environment under normal amount of stress
• Regular attendance is required due to the workload associated with this position
• Sit for long periods
• See at normal range or with accommodations
• Hear at normal level or with accommodations
• Speak understandably
• Manual dexterity
• Ambulate independently
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
• Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 50 lbs.

Important Information

Regular attendance is critical to the success of this position and is required of all Agency personnel.

The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page, are considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public. This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.

See SJSO Policy for additional information on agency expectations and Senior Status requirements

EFFECTIVE: 08/02/2021

History: Updated Job Description