Description

Job Summary:

Provide general assistance and support in legal matters including document processing, contract processing, and corporate matters.

Essential Functions:

• Assist with preparation and management of service agreements, leases, licenses, purchase and sale agreements and construction contracts.
• Assist with real estate and finance transactions (pre and post-closing)
• Assist with many aspects of real estate assets including research, compliance and drafting of documents.
• Maintain legal department files.
• Assist with corporate record book set-up and annual reports.
• Assist with subsidiary management; corporate profiles and intellectual property/trademarks.
• Support and assist the legal department with the contracting process, including general correspondence with vendors and securing supporting documentation, including certificates of insurance.
• General support for all levels of internal legal department; including, but not limited to routine administrative assignments on an as needed basis. 

Requirements

Education:

• Associate’s Degree or equivalent professional experience.
• 5 years of Executive or Legal Assistant experience supporting legal or executive offices.

 Knowledge, Skills & Abilities:

• High level of proficiency using Microsoft Word, Excel, and PowerPoint required.
• Outstanding organizational, interpersonal, and administrative skills. 
• A positive, energetic, flexible and service-oriented attitude necessary.
• Excellent attention to detail with the ability to multi-task.
• Excellent telephone, writing, and proofreading skills.
• Must be self-motivated and able to meet deadlines under pressure.
• Highly important that that all job duties be performed with a high level of confidentiality.
• Must have the ability to work as part of a team, as well as to work independently.

 Physical Demands:

• Ability to operate normal office equipment.
• Extensive use of computer.
• Ability to operate a motor vehicle.
• Ability to travel.
• Ability to sit for extended periods of time.
• Ability to lift up to 15 lbs.

Working Conditions:

Normal office environment, with occasional travel to other offices locations.