Description

St. James Cathedral is actively seeking a part-time parish bookkeeper (20-25 hours/week) who maintains records of financial transactions and supports the parish’s day-to-day operations by performing the more sensitive, complex office functions. Acts as the administrative support for the pastor, finance manager and staff. The parish bookkeeper is the primary contact for the Diocesan Shared Accounting Services (DSAS).

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Administrative Responsibilities

• Professionally communicates and interacts with finance manager, Cathedral staff members, Cathedral management team, volunteers, and diocesan officials.
• Completes operational requirements by scheduling and assigning volunteers; follows up on work results as it pertains to financial operations assigned by Finance Manager.
• Helps maintain the parish financial records; maintains historical records by filing documents.
• Attends pastoral all-staff meetings, diocesan business administrators’ meetings and Parish Finance Council meetings as necessary.
• Maintains good working relationships, effective communications between parish community, various groups, and outside authorities.
• Professionally communicates and interacts with staff members, management team, and diocesan officials.

Financial Responsibilities

• Prepares bank deposits and records receipts.
• Acts as a liaison for parish with the Diocesan Shared Accounting Services (DSAS) along with the Finance Manager. Duties include:
• Codes payables and credit card receipts for AP approval;
• Responsible for bank deposits and receipt processing;
• Prepares, scans, and emails weekly accounting packages to DSAS;
• Reviews monthly and periodic reporting with DSAS Staff.
• Acts as a staff liaison to Finance Committee(s) along with the Finance Manager.
• Maximizes cash management resources.

Additional Responsibilities

• Performs moderately complex work under limited supervision and maintains professional discretion in processing matters of a sensitive or confidential nature from both a legal and ethical perspective.
• Performs additional projects as required by the pastor and/or finance manager.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and/or EXPERIENCE

Bachelor’s degree from an accredited university in a business-related field, finance and/or accounting required. Demonstrated technical ability in accounting or finance with four (4) or more years of professional experience in positions of increasing responsibility. Thorough knowledge of accounting principles and financial reporting methodologies. Working knowledge of budgeting principles and practices (including use of spreadsheet software), general ledger and reconciliation practices. Working knowledge of Microsoft Word and Excel. Experience with PDS, QuickBooks software, Paylocity preferred.

OTHER SKILLS and ABILITIES

• A high level of organizational and interpersonal skill is required. Attention to detail and working well with others is also required. Must have the ability to manage and to present oneself professionally.
• Ability to communicate effectively with subordinates. Ability to effectively communicate with Pastor. Confidentiality is essential.
• Ability to apply basic mathematical concepts such as adding, dividing, and multiplying.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Fluent in English and Vietnamese

WORKING ENVIRONMENT

Work is performed mostly in an office setting. Employee may be required to work more than 40 hours including occasional evenings and weekends; performs extensive computer work.

PHYSICAL REQUIREMENTS

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (15 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.