Activity Coordinator 

Three Links Cottages

Northfield MN 55057

Position Purpose:

The primary purpose of your job position is to coordinate the planning, implementation and evaluation of recreational, social, intellectual, emotional and spiritual programs, in accordance with the individuals receiving services’ assessment and care plan, and as may be directed by the Social Services Director.

Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Organizational Responsibilities:

• Adhere to, support and promote St. Francis Health Services’ Mission and Core Values, philosophy, goals and objectives while conducting company business.
• Responsible for the delivery of mail to individuals receiving services and update contact labels.
• Mail out invitations to special events and care conferences.
• Train, direct, and provide guidance to volunteers.

Individuals Receiving Services Care Responsibilities:

• Follow the care center’s infection control policies and other policies during Activity groups/functions.

Individual Responsibilities:

• Perform 1:1 and group activities with individuals receiving services.
• Create monthly Activity calendar.
• Scheduling of staff.
• Scheduling of activities out of the building.
• Conduct Individuals Receiving Services’ (Individual receiving services) Council Meetings.

Safety/AWAIR Responsibilities:

• Attend AWAIR meetings.

• Demonstrate and practice correct sanitation techniques, such as hand washing, proper handling of supplies, cleansing and sanitizing equipment, per policy procedure.
• Participate in appropriate in-service training programs prior to performing tasks that involve potential exposure to blood/body fluids or hazardous chemicals.
• Use personal protective clothing/devices/equipment when handling infectious waste and/or blood/body fluids.
• Follow established policies and procedures in performance of duties such as safety, infection control and exposure to blood/body fluids.
• Adhere to basic infection control practices, and use standard precautions.
• Follow care center’s established policies governing safety data sheets (SDS) and the handling of hazardous chemicals. Ensure that hazardous chemicals are labeled. Report missing/illegible labels and SDSs to the appropriate supervisor.
• Report occupational exposures to blood, body fluids, infectious materials and hazardous chemicals to the Social Services Director.
• Follow established safety policies and procedures regarding fire, weather related, and other potential disaster threats to individuals receiving services and staff.
• Know exact location of emergency equipment (e.g., alarms and fire extinguishers).
• Participate in fire safety and disaster preparedness drills.
• Report and/or correct unsafe conditions immediately.
• Promptly report all accidents, errors and unusual incidents to the Social Services Director no matter how minor they may be. Such occurrences must be reported on the shift in which they occur.
• Utilize proper body mechanics.
• Operate all equipment that is used in the department and social areas accurately and in a safe manner according to established procedures.
• Report defective equipment to the Social Services Director.

Regulatory Responsibilities:

• Complete individuals receiving services’ charting/documentation and other assigned duties.
• Complete individuals receiving services’ activity interviews.

Environmental Responsibilities:

• Keep work area neat, clean, and free from safety issues.
• Keep work areas free of hazardous objects, unnecessary equipment, supplies, etc.

Attendance:

• Attend departmental meetings as directed. Schedules/leads meetings.
• Attend and participate in in-service educational classes, workshops, seminars, etc. as directed.
• Give adequate notice to the Social Services Director when absent from work.

Education and Experience:

• Must be knowledgeable of AHS’ HIPAA Policy/Procedures.
• Must be knowledgeable of computer systems, system applications, and other office equipment.

Specific Requirements:

• Must be able to read, write, speak, and understand the English language while conducting company business.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must be knowledgeable of reimbursement regulations and using department funds
• Must be able to communicate policies, procedures, regulations, reports, etc., to personnel, individuals receiving services, family members, visitors, and government agencies/personnel.
• Must demonstrate organizational awareness and commitment.
• Must demonstrate dependability and be able to follow oral and written instructions.
• Must possess effective verbal and written communication skills.
• Must have patience, tact, a cheerful disposition and enthusiasm, as well as be willing to handle individuals receiving services on whatever maturity level they are currently functioning.
• Must possess the willingness to work harmoniously with other personnel.
• Must adhere to the Corporate Compliance and Ethics Program Code of Conduct.
• Must adhere to company policies and procedures.
• Must maintain confidentiality of company and individuals receiving services’ information at all times.

• Ensure that the individual receiving services’ rights to fair and equitable treatment, self-determination, individuality, privacy, property and civic rights, including the right to express complaints, are well established and maintained at all times.
• Be organized and prepared to handle changes with programing.

• Must possess the ability to relate information concerning an individual receiving services’ condition.
• Must not pose a direct threat to the health or safety of self or other individuals in the workplace.
• Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies and procedures, etc., that are necessary for providing quality care and maintaining a sound operation.
• Must be thoroughly familiar with company policies/procedures, laws, regulations and guidelines governing personnel administration.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.
• Must possess the ability to create a spirit of cooperation and teamwork while leading others.
• Set positive, attainable expectations, objectives and goals for others.
• Must possess a valid Minnesota Driver's License.

Working Conditions:

• Work in all areas of the care center.
• Sit, stand, bend, lift and move intermittently during working hours.
• Is subject to frequent interruptions.
• Is involved with individuals receiving services, family members, personnel and visitors, under all conditions/circumstances.
• Work beyond normal working hours and in other positions temporarily, when necessary.
• Irregular, and on occasion, extended working hours may be required. i.e. weekends, holidays, nights. Will be required to be on-call.
• Is subject to injury from falls, burns from equipment, odors, etc., throughout the work day, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
• Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.
• May be subject to the handling of and exposure to hazardous chemicals,
• Maintains a liaison with individuals receiving services, their families, support personnel, etc., to assure that their needs are continually met.
• In-state travel as necessary.
• May be involved in community/civic health matters/projects.

Physical and Sensory Requirements:

• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately, so that the requirements of the position can be fully met.
• Must be able to push, pull, move, and/or lift a minimum of 30 pounds to a minimum height of 3 feet and be able to push, pull, move and/or carry such weight a minimum distance of 50 feet.
• Must be able to cope with the mental and emotional stress of the position,
• Must function independently and have flexibility, personal integrity and the ability to work effectively with individuals receiving services, personnel and/or support agencies.