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This position supports the Sheriff's Office in the oversight, management, and coordination of public records requests and public disclosure. It ensures timely and appropriate disclosure of records in compliance with the Washington State Public Records Act and requires specialized technical knowledge and independent judgment.
Incumbent reports to the Civil Division manager/Department Head and serves as central point of contact, corresponding and reporting to complex and sensitive public records. Will provides assistance to all Spokane County departments/offices working on similar requests.
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REQUIRED ADDITIONAL DOCUMENTS CHECKLIST- DOCUMENTS MUST BE UPLOADED WITH YOUR APPLICATION:
Open Entry Applicants:If you have already submitted official transcripts to Civil Service, do NOT resubmit. If you are unsure, please contact our office to verify. Phone: 509-477-4711, x2.
**A validated typing test with a net score of at least 45 WPM after adjustment for errors, taken within the last 90 days, is required. The Civil Service office will be offering free typing tests by appointment only. Applicants are welcome to submit their application without the typing test and then Civil Service will contact them for scheduling. Some temporary employment agencies also offer validated typing tests. You may want to contact the agencies to confirm that they do offer validated typing tests and if they charge a fee; below is the name of an employment agency that DOES offer validated typing tests and their associated cost:
Express Employment Professionals: 509-747-6011; Fee: $10
**ALL REQUIRED DOCUMENTS MUST BE RECEIVED BY CIVIL SERVICE BEFORE AN APPLICANT IS PERMITTED TO TAKE THE EXAM. IF ALL REQUIRED DOCUMENTS ARE NOT UPLOADED WITH APPLICATION OR SUBMITTED TO CIVIL SERVICE, APPLICATION WILL NOT BE ACCEPTED.**
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TESTING INFORMATION
Written Exam:
DATE: To Be DeterminedTIME: 9:00 AMLOCATION: Spokane, WA 99224By invitation only, for applicants who meet the minimum requirements, pass the typing test and submit complete applications prior to the closing deadline.
Suggested Study Material for the Written Exam:
- RCW 42.56-Public Records Act
- Public Relations & Communication Skills
- General Office knowledge Oral Board Interviews: To be determined at a later time.
PLEASE NOTE: All Civil Service exams, oral board interviews, or any other interview involved with this position must be conducted in-person at the applicant's expense. No Web/Video Conference, over-the-phone, or outside testing facilities are permitted. No exceptions.*** This job posting is to create a merged eligibility list from which all Sheriff's Public Records Specialist positions in the Spokane County Sheriff's Office will be filled.***
The following duties ARE NOT intended to serve as an exclusive list of all essential job functions performed by all employees in this classification, but only as a representative summary of the primary job functions and responsibilities. Incumbent may not be required to perform all job functions and may be required to perform additional, position specific tasks.
Receives, reviews and logs all public records requests sent to the Spokane County Sheriff's Office. Identifies and assigns requests to the appropriate lead department and contributing department(s). May coordinate request when multiple departments have responses. May take the lead on record compilation and response, where appropriate.
Assesses scope, processes and responds within required time constraints to all public records requests received by the Department.
Locates and gathers large volumes of records; reviews collected records to ensure they are responsive and complete; makes independent and accurate determinations regarding application of statutory exemptions; creates documentation substantiating application of statutory exemptions; discloses public records consistent with legal and policy mandates.
Researches, analyzes, interprets, and remains current on all relevant Required Code of Washington (RCW), Washington Administrative Codes (WACs), federal regulations, and case law regarding public disclosure. Serves as a subject matter expert, providing consultation and expert advice to Sheriff employees, elected officials and department heads.
Performs redaction of information contained within public records as well as audio and video records that are exempt from disclosure. Creates exemption logs citing the reasons for and statues relied upon when redacting or withholding exempt information.
Consults and coordinates with the Public Records Office and/or legal counsel regarding public disclosure.
Provides input to the Office Manager/Department Head regarding the development and/or revision of practices and procedures to ensure countywide efficiency, consistency, and best practices in responding to public records requests. Designs, updates and maintains files, forms, logs and tracking systems used in the record search and response process.
Serves as a point of contact for the public, assisting in accessing information and records; fosters cooperative relationships; exhibits and supports a positive culture of transparency. Resolves issues and concerns.
Develops effective working relationships with requestors and provides timely responses; communicates with requestors regarding the status of request(s) from time of receipt to fulfillment of response. Corresponds in accordance with the Public Records Act, Lexipol, County policies and procedures.
Preserves confidentiality and integrity of sensitive records.
Acts as the Sheriff's Office expert on records retention and public disclosure. Develops and conducts public disclosure and records retention training for Sheriff employees.
May assist with duties in the Civil Unit.
Performs other related duties as required.
This is an open and promotional position.BEHAVIORAL STANDARDS:
All employees of the Spokane County Sheriff’s Office are responsible for contributing to a safe, productive, and positive work environment, by being self-motivated and actively demonstrating the core values of the Sheriff’s Office in their daily work and interactions:
Other
Public Administration
$62k-82k (estimate)
04/21/2024
06/20/2024
spokanecounty.org
SPOKANE, WA
500 - 1,000
2007
DAVID MUNDT
<$5M
Public Administration
Our Mission Spokane County government is dedicated to enhancing and protecting the quality of life for all citizens through the pursuit of excellence in responsive, cost-effective and customer-driven services. Our Vision To be the state's flagship government agency renowned for innovative leadership and customer-oriented services aligned to community needs. What We Do Spokane County government serves all the residents of Spokane County. Our section on County Government Structure is provided to assist the public in understanding the scope of services provided at the county level. Within the bou...ndaries of Spokane County are numerous incorporated cities. Spokane County employs over 2,000 individuals to help meet the public needs of the 485,000 County residents. There are more than 50 Departments which provide a variety of services.
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