Description

A few things about us…

Welcome to our Diverzify! We are the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team, with competitive pay, flexible schedules, and great benefits (medical, telemedical, mental health, prescriptions, HSA/FSA, Life & AD&D, vision and dental benefits, and 401k.). Come join us and be a part of something amazing!

Requirements

So now that you know about us, here’s the job…

At Spectra, a Diverzify company, our Project Coordinators are at the center of our client projects and are responsible for working closely with our Project Managers to coordinate and prepare comprehensive contract flooring project plans from their inception to completion which includes creating action plans, coordinating/ scheduling resources, managing timeframes, managing budgets, coordinating tasks, risk management, administrative duties, like maintaining project documentation and handling financial queries. You will perform various duties and have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results and ensure that the project meets Diverzify’s quality standards, that the project maintains the projected profit levels, and that the customer is completely satisfied.

Job Description:

• Serve as liaison between clients, company, and crew and run the job daily and assist the sales team with all necessary modifications to ensure projects remain profitable. 
• Communicate with mills and distributors to determine the availability of products, track materials for jobs, and confirm all needed equipment is on-site prior to crew arrival. 
• Oversee performance to make sure all specifications and regulations are being followed. 
• Confirm best safety practices are being followed and correct any safety violations and related issues. 
• Track and control schedule and associated costs to achieve completion of project within the time and budget allocated.
• Report to the Sales and Corporate Management team about progress and any necessary plan modifications.
• Responsible for the submittal process including samples, MSDS, maintenance, and warranty information. 
• Responsible for ordering and expediting materials, making certain of dye-lot compatibility, and tracking orders 
• Communicate job schedules to coordinate with the client, the general contractor, and/or Field Supervisor 
• Determine steps necessary to meet project deadlines. Respond with urgency and flexibility to meet frequently changing project schedules. 
• Perform consistent, timely follow-up with suppliers, tracing as many as thirty separate shipments of items depending on the complexity of the job. 
• Make freight arrangements for product shipments in the most expeditious and cost-effective manner. 
• Follow-up is essential, including evening and weekend contact as needed.
• Coordinate all change orders in writing and track changes to ensure proper completion and billing
• Monitor installations for meeting schedules and quality standards 
• Approve installation bills. Review and evaluate all installer bills for accuracy 
• Maintain required documentation in job folders and on the computer system to support the projects. Assemble all information relating to the projects. 
• Prepare job folder for invoicing. Review for extras and change orders, determine freight charges, verify accuracy, and submit to Accounts Receivable. 
• Receive punch list and repair calls. Determine responsibility for repairs. Prepare cost estimates if necessary. Review invoices and charge back to primary installers accordingly. 

Job Requirements:

•  Proven work experience in a Construction Administration role as a Project Coordinator
•  Experience in project management, from conception to delivery
•  An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
•  Strong working knowledge of Microsoft Project and Microsoft Planner

Preferred Qualifications:

• BSc in Business Administration or related field
• Experience in Flooring Installation or Construction Management is a plus.
• Coordinator or similar role with general contractors’ group 
• Familiarity with risk management and quality assurance control
• Hands-on experience with project management tools
• PMP / PRINCE2 certification 

 Join a growing team. We value innovative minds, independence, and flexibility. 

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.