Job Summary

The Procurement Assistant will provide support to the Purchasing Specialist in procuring, managing, and distributing rare disease specialty medications and pharmacy supplies throughout the organization. This entry-level role focuses on assisting with sourcing strategies, supplier relationships, and ensuring compliance with relevant regulations.

Duties and Responsibilities

• Assist in sourcing and purchasing prescription medications from wholesalers and manufacturers, ensuring adherence to pricing and delivery schedules.
• Monitor inventory levels, identify purchasing needs, and communicate them to the Purchasing Specialist.
• Help foster vendor relationships to ensure quality service and reliability.
• Support inventory management processes, including regular stock checks and reconciliation.
• Assist in developing and refining inventory accuracy procedures.
• Purchase packaging and shipping materials.
• Handle shipping, receiving, and inspection of incoming supplies, verifying shipments against purchase orders and invoices.
• Maintain accurate records, document data, and monitor shipment statuses.
• Help maintain and manage equipment used in procurement and distribution.
• Contribute to the development and review of standard operating procedures.
• Ensure compliance with federal, state, and local record-keeping regulations.
• Assist with the management of returned goods, expired inventory, and product recalls.
• Complete required compliance training and stay updated with relevant guidelines.
• Perform additional tasks as assigned by the Purchasing Specialist or Supervisor.

Required Qualifications

• Strong attention to detail with the ability to handle tasks accurately and efficiently, even with frequent interruptions.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and basic knowledge of pharmacy software.
• Ability to adapt to changing priorities and work well in a team.
• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational skills and ability to multitask effectively.

Education and Experience Requirements

• High school diploma or GED equivalent.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.

EEO Statement

The statements provided are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. The duties and responsibilities of this position are subject to change, and other duties may be assigned or removed at any time.

Our organization values diversity in its workforce and is proud to be an Affirmative Action Program (AAP) and Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, age, protected veteran status, disability, or any other legally protected class.