Summary/Objective

The assistant director of admissions provides crucial support for and management of the recruitment and admission of students for the Springfield campus within the assigned programs and for the planning and execution of Springfield campus visits.

Essential Job Duties

List the primary responsibilities of this position. Responsibilities are not tasks; they are statements that indicate what the job must accomplish and why. They should not describe the “how” of the job. The final job duty may be “Other duties as assigned.”

· Regular attendance and punctuality

· Sets an example of a Christian lifestyle for students, staff and faculty

· Commitment and adherence to Southwest Baptist University’s Principles and Expectations

· Promotes SBU to prospective students and families.

Recruitment Responsibilities:

· Recruits prospective students through frequent travel to high schools, health care facilities, community colleges, and college fair programs.

· Manages recruitment for Springfield Campus and Mercy College of Health Professions programs.

· Works with program directors and faculty to coordinate their participation in recruitment events.

· Coordinates student participation as guides, etc. for campus tours.

· Schedules and organizes group visits to the Springfield campus.

· Purchase and prepare food and drinks for campus recruiting and open house events.

· Organizes effective follow-up for the recruitment of students.

· Initiates phone calls to applicants and prospects.

· Communicates effectively with prospective students and families.

· Manages the use of the Mongoose communication software program to send group and single text messages to prospective students.

· Manages the printed recruitment materials and keeps them up-to-date and available to each program for recruitment events.

· Develops relationships with prospective students for the purpose of recruiting new students.

· Provides admissions information and tours to campus visitors.

Office Responsibilities:

· Understands and effectively communicates the basic essentials of University academic standards, as well as the unique standards and expectations required to maintain national nursing accreditation and State Board of Nursing approval, national registry for radiography, and other academic criteria required for health science education

· Provides marketing insights needed for print and video material.

· Maintains accurate records in budgets, expense reports and visitation summaries.

· Participates as a member on at least one university committee.

· Schedules and plans on-campus recruitment events for prospective students.

· Schedules and plans employment recruitment events for current students.

· Assists colleagues with tasks as needed.

· Assists Processing Coordinator with application processing and filing during times when they are away from the office.

· Assists with data entry of prospective student information including information cards, applications, test scores and transcripts.

· Schedules meetings with program Chair’s to communicate program expectations and admissions standards.

· Performs all duties as assigned by supervisor.

Supervisory Responsibility

None

Position Requirements

Education, training or experience needed to effectively perform the job. An equivalent combination of education, training and experience will be considered. Knowledge, skills and abilities may be representative, but not all-inclusive, of those commonly associated with this position.

Required

· Bachelor of Science or Bachelor of Arts Degree required

· A minimum of 2 years of experience in college admissions/recruiting

· Demonstrated ability to use database and/or customer relationship management (CRM) platforms

· Holds a valid driver’s license

· Able to travel within assigned territory, including overnight travel

· Able to use common word processing/office solutions software (i.e.: Microsoft Office)

· Able to communicate effective both verbally and in writing

Preferred

· Master’s degree preferred

· More than 2 years of experience in college admissions/recruiting

· Previous experience in Ellucian Colleague or similar product

Work Environment

Knowledge or atmospheric conditions commonly associated with the performance of the functions of this job

· 60% of time: general office environment with low noise level

· 40% of time: recruiting environment which can range from fairly quiet to excessing noise; traveling by car; year-round exposure to wide variety of environments and people

Physical Abilities

Activities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

· Occasionally move about the office to access file cabinets, office machinery, etc.

· Frequently communicates with students who have inquiries about the admission process. Must be able to exchange accurate information in these situations

· Frequently moves supplies and materials for recruiting and campus visit events

· Constantly operates a computer and other office productivity machinery, such as calculator, copy machine and computer printer

· Must be able to remain in a stationary position up to 50% of the time

· Must be able to operate a motor vehicle and get in and out of the vehicle frequently during each shift.

· Able to physically work with and interact with potential students at recruitment fairs