International Administrative & Professional Development Assistant

*This is a hybrid position that is based in our Chicago/O’Hare Area office. Applicants must live within a 100-mile radius of home office to be considered for the role.

Your Purpose: 

As the International Administrative & Professional Development Assistant you will support the success of the International Department, by performing tasks in the following broad areas: administration, logistics, financials, and events/professional development (PD).

What You’ll Do: 

1. General Support:
   • Point of contact for International Department administrative activities.
   • Manage expense submission, credit card statements, and volunteer expenses.
   • Process invoices for remote offices (Hong Kong, Beijing, China, Dubai, Singapore).
   • Schedule meetings/calls, book travel, and prepare itineraries.
   • Maintain international committee, task force, and volunteer rosters.
   • Develop online surveys, draft mass communications, and manage contracts.
   • Oversee global travel safety protocols. 
2. Canadian Strategy Support:
   • Assist with logistics, promotion, post-event surveys, and reporting for Canadian PD events.
   • Collaborate with IT on monthly reports for volunteer, member and candidate numbers.
   • Provide support for committee meetings (quarterly).
3. International PD: 
   • Setup PD events and updates in Personify.
   • Act as a main contact for Customer Service on International PD event questions.
   • Assist with RFP and contract management in Agiloft.
   • Manage pre-event and post-event tasks for international events.
   • Assist with webcast hosting and manage international webcast recordings. 
4. Ambassador Program:
   • Update Ambassador country pages and listserv emails.
   • Provide support for town halls and oversight of committee calls.
   • Collaborate with marketing and communications on region-specific announcements. 

What You’ll Need:

• Associate’s degree in a related field or equivalent experience 
• 3-5 years experience in a similar role
• Ability to work a flexible schedule outside of normal working hours
• Advanced knowledge of Microsoft Office Applications (Word, Excel, PowerPoint, Outlook)
• Strong organization and prioritization skills 

What We Offer:

• Competitive Compensation: We understand the value of your contributions, and we ensure that you are rewarded competitively for your skills and dedication.
• Generous Paid Time Off: Achieve a work-life balance with ample paid time off, giving you the flexibility, you need for personal and family responsibilities.
• Professional Development: We invest in our team's growth. Take advantage of opportunities for continuous learning and career advancement, including tuition reimbursement and continuing education funding.
• Health and Wellness: Your well-being is important to us. Enjoy access to comprehensive health benefits, wellness programs, including our Employee Assistance program (EAP) and wellness reimbursement.
• Disability Coverage: Gain peace of mind with our comprehensive disability coverage, including life, short-term, and long-term disability benefits.
• Retirement Planning: Secure your future with our 403(b) plan and generous employer contribution.
• Flexible Work Environment: Embrace a flexible hybrid environment that supports your productivity and work-life balance.
• Diversity and Inclusion: We celebrate diversity and foster an inclusive workplace where everyone's unique perspectives are valued.

The SOA will provide equal opportunity to all employees and applicants for employment regardless of actual or perceived race, color, religion, age, sex, pregnancy, national origin, ancestry, disability (mental or physical), genetic information, military or veteran status, marital status, order of protection status, gender identity, sexual orientation or any other category protected by applicable law. Such action shall include but is not limited to: initial consideration for employment; job placement and assignment of responsibilities; performance evaluation; promotion and advancement; compensation and fringe benefits; training and professional development opportunities; formulation and application of human resource policies and rules; facility and service accessibility; and discipline and termination. 

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.