Salary: $39.86 - $59.78 Hourly
Location : Queen Anne Central Office, WA
Job Type: Regular Full-Time Position
Job Number: 105087
Department: Finance & Administration
Opening Date: 03/26/2024
Closing Date: Continuous
Job Summary

We offer a competitive salary, great benefits, and work that matters to our community.

The Organization : The Seattle Housing Authority (SHA) is a growing, innovative, and mission-driven Agency in Lower Queen Anne, Seattle. We are committed to housing equity throughout the city, fostering an inclusive workplace for our 700 employees. Our focus is expanding housing opportunities, building strong communities, and promoting race and social justice equity.

SHA's talented workforce has made us a nationally recognized leader in housing and development. We embrace diversity and create an environment where employees can thrive. Benefits include competitive pay, flexible work arrangements, learning opportunities, and affinity groups.

At SHA, we value your unique perspective and background. We encourage you to apply, even if you don't meet every qualification. Our hiring practices prioritize diversity and equity. Learn more in our and

The position:
We are seeking to fill a Design & Construction Contracts Administrator PositionThe Design & Construction Contracts Administrator will manage both procurement and contract administration related functions for architectural and engineering and construction services for SHA's capital improvement and expansion program. Analyze complex issues, provide guidance to internal and external stakeholders, and ensure compliance with all applicable regulations to design and construct capital projects.

Distinguishing Characteristics:
This is an advanced professional-level position responsible for the management of various procurement and contract administration programs along with management of architect & engineering, public works, and alternative public works procurement, contract administration, and close out activities. Procurement and contract administration programs include Design-Build, General Contractor/Construction Manager (GC/CM), Design-Bid-Build, Small Works, Job Order Contracting (JOC), A&E, and A&E On-Call.

For additional information on the job, please see the
How to Apply :

1. Complete the online NeoGov application by clicking the Apply button in the upper right-hand corner of this posting.
   1. The work experience and education sections should be updated with your latest information. SHA does not accept external attachments for resumes and cover letters.
   2. Answer the Agency-Wide questions. Please note that if this is not your first SHA application, you should still review and update the agency-wide questions .
   3. Answer the supplemental questions , if applicable.

The ideal candidate has:

• Extensive knowledge of procurement and contracting methods is required, along with a comprehensive understanding of federal and state laws, rule and regulations for the procurement and administration of public works and architectural engineering services for capital improvement projects.
• Bachelor's Degree in business administration, public administration, contract management, construction, or closely related field; AND five years of experience in purchasing/contract services work, preferably with alternative delivery and construction related contracting experience; OR an equivalent combination of education and experience that provides the knowledge and experience necessary.
• CPPB or other equivalent procurement certification strongly encouraged within 12 months of hire.
• Valid Washington driver's license with fully insurable driving record.

What you will be doing:

1. Develop new procurement and contract administration programs for architectural & engineering, public works and alternative public works to support the strategic direction of the division and ensuring compliance with all federal and state regulations and agency policies and procedures.
2. Develop methods to evaluate and monitor programs to ensure customer satisfaction, quality, and team member performance are meeting or exceeding established goals.
3. Collaborate with internal staff and other SHA departments during development and management of procurement and contract administration programs.
4. Prepare and lead presentations for internal staff and SHA departments on procurement and contract programs.
5. Provide guidance to project team members and the contractor or consultant on contractual terms and conditions, applicable federal, state, and local requirements, and internal policies and procedures.
6. Resolve minor contractual disputes and contribute to the resolution of major contractual disputes between SHA and the consultant or contractor.
7. Manage change order process and ensure change orders comply with all federal and state regulations as well as internal policies and procedures. Regularly attend change management meetings.
8. Ensure invoices are compliant with contract terms and conditions prior to payment.
9. Manage contract close out functions in accordance with contractual requirements and state law.

Procurement Administration:

1. Analyze procurements to determine appropriate procurement approach while also serving as subject matter expert to department staff on procurement policies, procedures, and applicable regulations.
2. Develop and manage the procurement process for public works, alternative public works, and architectural & engineering projects. This includes establishing the procurement schedule, advertisement, pre-submittal/bid meeting, project site visit, evaluation, selection, negotiation, award, and execution while ensuring compliance with federal and state laws, rules, regulations, and internal policies and procedures.
3. Guide and assist project teams in the development of project scope, selection criteria, and scoring.
4. Review and recommend changes to technical specifications to ensure compliance with federal, state laws, rules, regulations and internal policies and procedures.
5. Analyze contract requirements, special provisions, terms, and conditions to ensure compliance with appropriate laws, regulations, and policies and procedures.
6. Conduct responsive/responsibility reviews and use professional judgement in determining responsiveness.
7. Manage the negotiation process for A&E and alternative public works including developing negotiation strategies, performing cost/price analyses, and negotiating contract terms and conditions.
8. Ensure contracts include agreed upon terms, conditions, costs, and other required items and execute between all parties. Ensure contract files include all essential documentation and the file is accurate and complete for audit purposes.
9. Debrief unsuccessful submitters and respond to all protests and public disclosure requests.
10. Perform other related duties as required.

The Location: 101 Elliott Ave W, Seattle, WA 98119

Why Should You Apply?

• Competitive salary
• Great benefits
  • We offer medical, dental, vision insurance, and Public Employees' Retirement (PERS).
  • We also offer generous paid leave and holidays.

Reasonable hours

• Opportunity for part-time remote work, depending on position.
• Opportunities for additional on-the-job training

Benefits
Seattle Housing Authority (SHA) is pleased to offer an excellent benefits package for Regular and Project full-time and part-time employees scheduled to work at least 80 hours per month. (Temporary and On-Call positions are not eligible for the full benefits package).
The following is a brief summary of the SHA benefit programs:
Eligibility
As a new hire, your coverage begins on the first calendar day of the month if your hired date is on the first of that month. Otherwise, your coverage begins on the first of the following month.
Medical
Employees may select from four medical plans - Kaiser Permanente Standard Plan, Kaiser Permanente Deductible Plan, City of Seattle Preventive Plan, and City of Seattle Traditional Plan.
The monthly cost for each of the plans are as follows:
is $48.40 with or without children or $99.90 with spouse/domestic partner with or without children
is $25.00 with or without children or $56.92 with spouse/domestic partner with or without children
is $48.12 with or without children or $98.50 with spouse/domestic partner with or without children
is $0 with or without children or $32.34 with spouse/domestic partner with or without children
Dental
Employees may select from two dental plans - , an incentive plan, or , a managed care plan. Our dental plans include coverage for eligible dependents and are paid for by SHA.
Vision
SHA offers two vision plans through The Basic plan is fully paid for by SHA. The Vision Buy-Up plan is paid for by the employee. The Buy-Up plan provides more frequent coverage of lenses, frames, and contact lenses and includes coverage of progressive lenses.
Long Term Disability Insurance
If you are disabled, the Basic Plan will be combined with other sources of income to pay you up to $400 a month after a 90-day waiting period. Employees may purchase long-term disability coverage that provides up to 60% of gross monthly salary during disability.
Long Term Care Insurance
Long term care benefits provide for services such as home care, assisted living, and nursing home care. Varying levels of coverage and service options are available at low group rates through
Group Term Life (GTL) Insurance
You can select from one of two plans - Basic GTL, which is one-and-a-half times your annual earnings or Limited Basic GTL of $50,000.00. SHA will contribute 40% of the cost for the GTL insurance.
If you have elected Basic GTL, you may purchase supplemental term life insurance for yourself, your spouse/domestic partner, and your dependent children. The maximum amount of supplemental life insurance available is four times your annual income for the employee, 50% of the amount of coverage you elect for the spouse, and $2,000, $5,000 or $10,000 for children.
Accidental Death & Dismemberment (AD&D) Insurance
SHA offers an employee-paid group AD&D insurance plan. An employee may cover themself or a family member for amounts from $25,000 to $500,000 in $25,000 increments. AD&D insurance pays a death benefit if the insured person dies due to an accident or a percentage of the full insurance amount if the covered person loses a limb.
Retirement Plan
(PERS) membership is defined by Washington State statutes and is mandatory if you are hired into an eligible position. However, if you are retired from or have been a member of the City of Seattle, Spokane or Tacoma Employee's Retirement System, your PERS enrollment must be verified and approved by the Washington State Department of Retirement System.
Flexible Spending Account (FSA)
Employees have the option of making pre-tax contributions to pay for IRS eligible expenses. There are two accounts: a Health Care Flexible Spending Account and a Dependent Care Flexible Spending Account. Employees can sign up for one or both accounts.
Leave Benefits
Annual Leave is provided for vacation and personal time off. First year employees earn up to 3.84 hours per bi-weekly pay period (100 hours annually), increasing incrementally due to service years - up to 7.69 per hours per pay period at 25 years of service (200 hours annually). Leave hours for part time staff are pro-rated. There is a 240-hour annual carryover limit for annual leave.
Sick leave is provided for health care and related appointments. Employees earn 3.69 hours per pay period. Hours for part time staff are pro-rated. There is no maximum or carryover limit for sick leave.
Seattle Housing Authority has ten legal and personal holidays, as detailed below.
New Year's Day
Dr. Martin Luther King Jr. Day
Presidents Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Thanksgiving Day
The day following Thanksgiving
Christmas Day
Up to three personal holidays are granted to regular employees each calendar year. They are available to be scheduled in advance by the employee with supervisor approval.
Unless specified otherwise in a collective bargaining agreement, regular employees hired between January 1 and May 31 are granted three personal holidays. If hired from June 1 until November 10, two personal holidays are granted. If hired beginning November 11 or later, no personal holidays are granted until January 1.
Pay for Performance Program & Merit Awards
Regular Administrative non-represented staff are eligible for Merit Pay and Merit Leave awards based on their annual performance evaluation, as well as on the agency's fiscal year performance from January through December of each year. An employee's merit awards are based on the employee's performance rating, the position of the employee's salary within the salary range, and the fiscal performance of the agency. For new and promoted employees, the merit awards will be pro-rated based on length of time in the current position during the calendar year.
Public Service Loan Forgiveness (PSLF)
As an SHA employee, you may be eligible for federal Public Service Loan Forgiveness. This federal program was created to assist full-time public service professionals in reducing their federal student loan debt burden.
Employee Transportation Program
A discount commuter is offered for use on Metro, Community Transit, Pierce Transit, Kitsap Transit, Everett Transit, Sound Transit, Link Light Rail, Sounder Commuter Train routes. It can also be used on the Seattle Center Monorail. ORCA Passport also provides reduced or fully covered fares on most vanpool routes.
Additionally, an , bike racks at various sites, and shower facilities at several offices are also provided, along with discount membership (if accepted). Finally, group discount parking is available for registered vanpools in certain areas.
Flex-Time
With supervisor approval, work hours may be scheduled around core hours of 8:00 am to 5:00 pm or a compressed 4/10 workweek. This option is not available for every position.
Telework
With supervisor approval, employees can perform assigned duties from home at certain times. This option is not available for every position.
Employee Assistance Program
Confidential counseling, referral, and information services are available through
Washington Deferred Compensation Program
Tax deferred savings plans are available through the Washington State Department of Retirement Systems'
01

Do you meet the minimum requirements for this position?

• Yes
• No

02

Please note that SHA does not accept external attachments for resumes and cover letters. Did you update the education and work history sections of your application with your latest information?

• Yes
• No

03

Do you have a valid Washington state driver's license with an insurable driving record?

• Yes
• No

04

In lieu of a cover letter, please tell us why you are the best candidate for this position.
Required Question