Skyline Memorial Gardens & Funeral Home is looking for an Office Manager to join our energetic team. This is the perfect position for someone with great organizational skills, a positive attitude and knows how to communicate effectively.

Our Office Manager will oversee a team of 3 support staff to ensure the highest quality services and products are provided, and will manage, delegate, and perform the overall administrative function of a funeral home and cemetery.

JOB RESPONSIBILITIES

• Direct supervision of two or more full time employees

• In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash

• Assigns processing orders and controls storage inventory

• Coordinates the completion and filing of various forms and reports; verifies accuracy

• Administers local HR processes as applicable

• Collaborates and supports all other departments within the business unit

• Reviews time cards and administers corporate payroll policies and procedures

• Facilitates vendor coordination and supervision

• Pulls monthly reports for key performance indicators

• Trains staff in processes and procedures

• Processes expense reports and tracks Capital Expenditure Authorizations

• Conducts Sarbanes Oxley (SOX) Audits

• Assists Associates in ensuring all documentation is SOX compliant

• Maintains vehicle records and licenses

• Updates General Price Lists and approves contracts as necessary

• Manages Alarm Systems including codes, working order, etc.

• Monitors document retention policies and disposes of expired documents in a secure manner

• Prepares customer statements

• Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations

• Assures compliance with all company policies and procedures

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

• Completion of a diploma training program at a college or technical school preferred

Experience

• 2 years of administrative management experience with a strong customer service focus

• 2 years bookkeeping, general office, clerical accounting, and Accounts Payable experience

• MS Project management and database software experience or equivalent

Knowledge, Skills and Abilities

• Ability to multi task and set priorities

• Ability to work flexible hours as needed

• Ability to work with minimal supervision

• Ability to display compassion and remain calm in stressful situations

• Working knowledge of office equipment including, calculators, copiers, printers, and fax machines

• Communication skills both orally and in writing

• Customer service skills

• Organizational and problem solving skills

• Understands confidential matters and documents

Please send us your resume or apply here:
https://jobs.sci-corp.com/portland-or/mgr-office-administration/E575581B428F430987B1B050CC5DEE6D/job/