Overview

Job Summary

Office Manager/Executive Assistant will support company operations by maintaining office protocols and creating an office structure that stresses responsiveness to customers and fellow team members within the company. S/he coordinates and supervises branch tasks that affect our core business opportunities in rental, service and sales. They will also support and monitor branch rental standards program, manage compliance issues as well as inventory issues that affect customer orders. This is a salaried position Monday – Friday-8:AM – 4:30PM

Job Duties

• Maintain office by managing and enforcing office operations and procedures.
• Assist customers and ensure their needs are met in a timely manner.
• Accounts Payable, requiring receipt of vendor invoices to process and submit to our accounting staff.
• Accounts Receivables, including rental, sale, work order and cycle billing as well as all other misc. invoicing.
• Collections, and maintaining customer’s accounts.
• Responsible for managing record retention, retrieval, and transfer.
• Implement and maintain office systems, supplies, and equipment.
• Responsible for file maintenance and organization in One Drive.
• Enforces corporate policies and maintain standards and procedures.
• Contributes to team effort by accomplishing related results as needed.
• Manage rental contracts entry into Texada, ensuring accurate inventory data and disbursement.
• Manage rental returns, ensuring adjustment entries are made according to procedures.
• Produce sales and rental reports per procedures as well as upon management request.
• Reporting analysis and trend information based on accurate data to management.
• Manages all branch correspondence and mail distribution.
• Administrative support for sales and operations.
• Administrative branch HR functions
• Other duties as assigned.

Skills/ Qualifications

• Associate or bachelor’s degree preferred or 5 years’ experience in the construction or rental equipment industry.
• Attention to details is a must.
• Ability to work in a fast-paced dynamic environment.
• Construction industry experience preferred.
• Preferred Knowledge of the preparation and execution of the lien process.
• Previous inventory control experience preferred – preferably in a rental environment.
• Customer Service experience.
• Must have accounts receivable and collections experience.
• Strong organizational skills
• Self-Starter
• Must be a multi-tasker able to work with minimal supervision.
• Experience with Systematic/Texada or similar rental software a plus.
• Proficiency with Microsoft Office required.