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Job Summary :
The Administrative Coordinator is a cross functional position responsible for assisting the General Manager, Finance Division, and Administration Division with a variety of tasks and projects to include routine administrative responsibilities.
The ideal candidate is highly self-motivated, professional, and capable of managing the workload and prioritize tasks in a fast-paced environment.
This position is eligible for paid time off and health benefits.
Duties & Responsibilities :
Schedule Management Setting up travel, meetings, speaking engagements and other appointments
o Keep General Manager’s Outlook Calendar updated
o Ensure needed materials are prepared for any meetings or special events
o Coordinate travel arrangements for park personnel to include the completion of expense reports for park Senior Leadership team
o Coordinate and update the Sr. Park Management Schedule and Duty Manager calendar for park to include assigning Director on Duty shifts for park
o Meeting Room scheduling and food coordination when required
Communication Liaison Manage flow of information for internal and external distribution. Written and Verbal correspondence, compiling data for reports, creating PowerPoint presentations, editing and proofreading and other information preparation duties
o Answer incoming calls to the General Manager's Office to include screening calls and taking messages.
o Sort incoming mail. Prioritize and route outgoing items to department mailboxes
o Handle guest concerns, inquiries, compliments and complaints and delegate to appropriate departments for review
o Coordinate and maintain relationships with other Park Leadership and Corporate Management Team
o Maintain memberships of Professional Organizations such as EWI and South Cobb Business Association.
o Sales Force support for Guest Relations and assist the Events & Execution team with in-park events
Records Management Maintaining company records for the General Management Office, Finance and Human Resources. Setting up and managing both electronic and paper filing systems, as well as taking steps to maintain company compliance with all record-keeping requirements
o Maintain the Park President’s filing system to include park contracts and administration
o Administer license renewals and postings for SFOG and SFWW
o Ensuring the Record Retention policy is followed for the GM Office
Financial Partner with General Manager and Finance Manager on park business support needs
o Assist with reporting and analysis preparation and distribution as directed
o Prepare daily operating report the morning following park operation
Employee Relations Support Partner with Human Resources to perform a variety of duties to promote employee welfare and a positive work environment
o Assist with attendance point entries, preparation and mailing of separation notices, and timesheet management
o Order and maintain office supplies
o Coordinating with security and welcoming all executive guests to the park
o Assuring office spaces are neat and organized
o Managing charitable donations for SFOG
o Community liaison
o Other duties as assigned
Pay Rate : $
The Ideal Candidate Must Possess :
Must be willing to work in-park as required to assist with special events and support staffing needs.
If you are able to answer "YES" to all of the following questions, please continue the application process by clicking "Apply"
to the cell phone number I provide.
Last updated : 2024-04-27
Full Time
Sports & Recreation
$47k-58k (estimate)
04/29/2024
05/03/2024
meso.net
Valencia, CA
<25
Sports & Recreation
The job skills required for Administrative coordinator include Scheduling, Microsoft Office, Written Communication, PowerPoint, Presentation, Problem Solving, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative coordinator positions, which can be used as a reference in future career path planning. As an Administrative coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative coordinator. You can explore the career advancement for an Administrative coordinator below and select your interested title to get hiring information.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
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They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
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Knowledge on word processing using spreadsheets and travel logistics.
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Bilingual (English / Korean) administrative coordinator is a plus.
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