Description

Job Summary:

The Program Coordinator serves as a member of the St. Jane de Chantal Salesian Center. S/he is responsible for providing administrative and practical support to the Director, supporting spiritual formation through event planning, project coordination, and expense management.

Key Responsibilities:

• Integrates Center’s mission and pillars into programs and operations
  • Supports the Director in taking the school’s strategic plan and developing an operational blueprint to support the Center’s mission of cultivating Salesian Spirituality throughout the Visitation community
  • Collaborates on development and implementation of Catholic faith and Salesian Spirituality formation programs for faculty, staff, board, Association of Christian Faithful, parents, past parents, and alumnae, in line with the formation framework, and for the broader community
  • Collaborates with the communications team to ensure Catholic identity and Salesian Visitation charism is reflected in communications, including print and digital content
  • Serves as a representative to the National Visitation Salesian network; attends fall and spring in-person meetings as well as participates in seasonal virtual meetings
• Collaborates in facilitating formation for the Visitation community
  • Supports the Director in the development and leadership of educational and formational resources in Salesian Spirituality that can be used in the school and broader Visitation community
• Provides administrative and practical support for the activities of the Center
  • Responsible for administrative tasks for faith formation programs for faculty, staff, parents, past parents, and alumnae, in line with the formation framework
  • Supports Salesian Center’s work in service to Board Mission & Ministry Committee
  • Supports details of Center’s collaboration with campus, local, and national spiritual life communities, e.g., VSN, North American Salesian Network (NASN)
  • Provides general administrative support to the St. Jane de Chantal Salesian Center
• Supports event planning and project coordination for the Department
  • Supports the Center with the planning of annual Founders Day, Women Who Make a Difference speaker series, programming for faculty & staff, e.g., Salesian Soup for Soul
  • Coordinates outreach details for parent and alumnae formation programming, e.g., Salesian Friends Group, parents association Spiritual Life Book Club
  • Coordinates digital and print mailing materials, e.g. monthly Salesian virtue postcard
  • Manages and maintains database of constituent records
  • Responsible for coordination of local engagement with national Visitation/Salesian partnerships, e.g., Salesian Leadership Camp (SLC), Visitation in Service to Others Through Responsive Youth (VISTORY)
  • Coordinates logistics for participation and formation for faculty & staff pilgrimages
  • Facilitates implementation of every 5-7 year VSN Salesian assessment process
• Manages expenses of the Department in accordance with the budget
  • Coordinates with the business office for payment of invoices, check requests, etc.
• Performs other duties as assigned

Qualifications

Competencies:

• Experience in project management and event planning. Computer proficiency in Microsoft Office Suite (particularly Excel), Google Suite, and Adobe. Excellent oral and written communication skills, with a clear, concise writing style. Facilitation of spiritual reflection among adults is a plus. Ability to collaborate with multiple stakeholders. Ability to maintain the highest standards of professional ethics and confidentiality. Position requires occasional nights and weekends.

Physical Requirements:

• Ability to talk; finger; grasp; sit for extended periods of time; and repetitive motion
• Possibly lifting/carrying up to 40 pounds occasionally and/or negligible amount of force frequently to lift, carry or otherwise move objects
• Ability to move around campus and into several non-ADA compliant buildings
• Working conditions: this position is not substantially exposed to adverse environmental conditions

Georgetown Visitation Preparatory School provides equal employment opportunities (EEO) to all employees and applicants without regard to their age, color, disability status, national or ethnic origin, race, religion, sex, veteran status, or any other class protected by state or federal law. As a Catholic school, Georgetown Visitation Preparatory School reserves the right to use religion as a hiring criterion for selected positions, as permitted by law. Employment offers are contingent on the satisfactory outcome of a standard background screening.