About Us

• Making Our Culture More Inclusive and Affirming
• Seattle's Indigenous Heritage Acknowledgement
• Race, Equity and Social Justice

About The Position

Primary Roles and Responsibilities

• Working with the Theater Operations Manager, coordinates good communication workflow within the entire Theater Operations Department, as well as external departments.
• Maintains internal communication systems such as Filemaker, Slack, Gmail, Google Drive, etc. Provides cross departmental training as needed.
• Coordinates IT needs for all festival theater venues. Works with IT Manager to test & troubleshoot equipment and deploy replacements as needed.
• Coordinates ordering, inventory, and distribution of venue equipment boxes.
• Coordinates festival signage creation and distribution, making signage as requested.
• Working with Venue Managers, documents venue set ups in photos and floorplans for archival use.
• Writes and distributes show flows for programs that require them.
• Assists with programs outside normal theater operations, such as development activations, etc
• Supports Venue Management, Box Office, and Volunteer scheduling & training, including creation or updating of training materials and presentations.
• Manages ballot creation, distribution, and collection, ensuring proper entry on behalf of the venue management team. Performs regular audits.
• Takes minutes at daily festival meeting and routes as needed.
• Compiles and sends out evening reports daily from Filemaker during festival.
• Organizes staff snacks, meals, and swag as needed.
• Assists other constituents within Operations as needed, including Box Office, Events, Production, Tech, and Theater Management.
• Coordinates other departmental needs at Venues as requested.
• Complete wrap report by scheduled date.
• Completes staff and volunteer evaluations by scheduled due date, as assigned.
• Other duties as assigned

Qualifications

• 2-3 years experience in coordinating events or festivals required.
• 1-2 years experience in G Suite required.
• Excellent attention to detail required.
• Excellent communication skills, both verbal and written, required.
• Demonstrated commitment to racial equity

Desired

• Excellent customer service skills
• Ability to perform well in a stressful situation
• Ability to stay focused and ensure completion of tasks
• Ability to lead and motivate a diverse and changing/rotating team
• Ability to ensure a pleasant patron, volunteer, and staff experience
• Experience using Filemaker Pro/Ticketing systems a plus

SIFF believes in an equitable hiring process

• This is a temporary full-time, hourly position
• This is an FLSA overtime nonexempt position (Overtime rates are 1.5x hourly rate)
• Employees have access to discounts and passes to year-round and Festival programming
• This position is not eligible for health or other benefits

To Be Considered For This Role

• Attach your resume detailing all relevant professional experience to the role
• A cover letter stating why you’re interested in SIFF and your experience to be successful in the role
• All attachments must be in PDF file

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