Description

ORGANIZATION: SHELTER, Inc. is an independent, community-based non-profit organization created in 1986 to lead Contra Costa County's effort to eliminate homelessness. We now serve Contra Costa, Alameda and Solano Counties.

MISSION: To prevent and end homelessness among low-income, homeless, and disadvantaged families and individuals by providing housing services, support and resources that lead to self-sufficiency.

JOB TITLE: Property/Staff Accountant

STATUS: Non-Exempt/Full Time

TEAM: Finance

REPORTS TO: Controller or Accounting Manager

SUPERVISES: None

PURPOSE of ROLE: Provide specific accounting functions in an accurate, timely manner as directed to support the Finance and Property teams in expediting financial transactions required to fulfill the agency’s mission, vision and values.

RESPONSIBILITIES:

• Utilize Yardi software to ensure accurate and timely recording of property-related financial transactions
• Preparation of journal entries related to SHELTER-owned or leased properties
• Preparation of reconciliations and supporting work papers for all tenant and property related balance sheet accounts (accounts receivable, security deposits, prepaids, deferred rent, accruals, etc.)
• Collaborate with property department to create and manage property-level budgets
• Preparation and/or review of the CAM, real estate tax, insurance reconciliations
• Prepare monthly rent charges, statements, and Aged Receivable reports
• Review of all tenant cash receipts, making corrections to ledgers as necessary
• Resolve billing and payment discrepancies with vendors and tenants including preparation of tenant billback invoices
• Leverage Yardi to streamline financial processes; identifying opportunities for process improvement and recommend enhancements
• Assist in adopting best practices in property accounting
• Support the annual financial audit and all contract monitoring requests as needed.
• Act as back up for the AP Accountant
• Performs other duties as assigned.

EXPECTED PROFICIENCIES:

• At least three years of experience working in a comparable accounting role in a non-profit agency.
• Knowledge of accounting and finance principles and practices.
• Property Management software experience, Yardi preferred
• Ability to understand excel spreadsheets and formulas and ability to import data to and export data from them.
• Ability to communicate issues and escalate discrepancies using strong oral/written communication skills and listening abilities.
• Ability to communicate across multiple teams and with governmental, foundations and other agencies.
• MUST MEET DEADLINES and be able to independently interpret and balance priorities between competing demands on time and resources.
• Strong computer skills including knowledge of Microsoft Outlook, Word and Excel, and general familiarity with databases.
• Self-motivated and accountable for timely follow-through.
• Quality control: demonstrates accuracy/thoroughness in monitoring own work to ensure quality and seeks/applies feedback to improve performance.
• Clear/firm-yet-flexible boundaries, consistent energy level and positive demeanor.
• A high level of integrity and strong ethical values and maintains the highest standards of confidentiality with all records, including organizational and individual information.

MINIMUM QUALIFICATIONS:

• Associate degree in business administration or certificate in accounting or finance principles.
• Minimum three years of property accounting or related experience.
• Experience working in diverse settings with people across all socio-economic spectrums and a wide variety of personalities and roles - staff, clients, local agencies, contractors, lenders, etc.
• Must successfully pass a criminal background check.

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree in finance, accounting, business administration or related fields.
• Experience processing Housing-Choice and/or Project-Based Vouchers through local housing authority or contract administrators.
• Familiarity with Code of Federal Regulations (CFR’s) related to permanent supportive housing for HUD-funded programs.
• Experience with Intacct or similar fund accounting software system.

PHYSICAL DEMANDS:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is often required to sit and use their hands and fingers to handle or feel objects. The employee is occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. The work environment is that in an office and or clerical in nature.

There are no unusual environmental conditions. Typically, the noise level in the work environment is quiet.

Qualifications