Description

Position at VMLY&R

Who we are:
At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.
Our global family now encompasses over 30,000 employees across 150 offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.
The Office Manager is responsible for providing a wide range of administrative, executive and cultural responsibilities. This person is central in maintaining the physical office environment to help create a positive employee experience and a welcoming environment for clients.
Responsibilities

• Provide administrative support to senior leadership in local office and other colleagues as needed
• Prepare and review expense reports, book travel, and assist with meeting preparation and break down
• Act as the "face" of the office for callers, clients, and guests
• Plan, order and oversee lunches and other weekly office events
• Serve as the local culture champion by leading the culture team, managing the budget, organizing and executing events
• Assist with a variety of HR related functions including providing office tours, workstation set up and facilitating introductions for new employees
• Ensure the office is fully stocked with supplies, snacks, coffee and other beverages
• Maintain office design, furniture inventory, and appearance to create the best environment for employees and visiting clients
• Manage local building management relationships and ensuring facilities are clean, in good working order, and up to code
• Lead employee recognition administration duties including maintaining the accounting spreadsheet, database, redemptions, and providing relevant reports for senior leadership
• Other responsibilities as assigned

Required Skills & Experience

• At least three years of relevant administrative experience
• Ability to handle multiple projects and adjust in real time to competing demands and deadlines to support numerous people
• Excellent command of Microsoft Word, Excel, and PowerPoint
• Excellent verbal and written communication skills
• Ability to proactively resolve potential needs and issues

The base salary for this position at the time of this posting may range from $50,000 to $105,000 . Individual compensation varies based on job related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click here for more details.
At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization-creators, doers, innovators, makers, and thinkers-who drive not just marketing, but meaningful experiences that resonate in every action and interaction.
VML is a WPP . For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.
When you click the "Submit Application" button below, this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.