Description

Summary:

The Parish Administrator provides business and operational support to Pastor, Parishioners, Parish Councils, and professional staff. The Parish Administrator will oversee Parish finances, property and office operations. He/she will also manage Parish personnel procedures and participate in the selection of staff personnel with the Parish Pastor.

Job Responsibilities and Duties:

Financial Management -

• Oversee the receipt, deposit and disbursement of all Parish funds in the Pastor’s absence.
• With the assistance of the Bookkeeper, oversee the financial record system for the Parish and directs its operations.
• Oversee the purchasing process and maintains vendor relationships.
• Oversee the preparation of monthly financial reports to the Parish Finance Council and (ministries and committees if applicable).
• Work with the Parish Finance Council, Pastor and Parish Bookkeeper to prepare an annual budget for approval by the Parish Finance Council and implement upon approval.
• Work with the Parish Finance Council to obtain or restructure any long or short-term debt financing.
• Schedule an annual audit or review of the Parish financial statements.
• Participate in bi-weekly staff meetings and schedule Parish Finance and Pastoral Council meetings if required.
• Oversee administration of payroll for Parish employees.
• Ensures all tax reports (941, W-2) are promptly paid and filed in a timely manner.

Personnel Management and Human Resources -

• With guidance and assistance from the archdiocesan HR Office, develop and administer personnel policies and procedures for the Parish.
• Maintain and properly secure personnel records.
• With the assistance of the Pastor, administer a performance evaluation system for applicable Parish staff.
• With guidance and assistance from the archdiocesan HR Office, hire and terminate Parish staff in consultation with the Pastor.
• With guidance and assistance from the archdiocesan HR Office, periodically review wage and salary structures, professional development and training, personnel practices and benefits, and make recommendations to the Parish Finance Council.
• With guidance and assistance from the archdiocesan HR office, ensure the Parish is in compliance with Federal, State and Local Labor Laws.
• Maintain confidentiality in all situations.

Property and Equipment Management -

• Direct the Parish maintenance program by supervising custodians, volunteers, and outside contractors.
• In cooperation with the Parish Finance Council, develop and administer policies and procedures concerning the use of all Parish properties and facilities.
• Directly oversees various departments including but not limited to; Finance, Facilities Management, and Human Resources.
• Maintain telephone, computer, and management information systems, and other office equipment to ensure they are in good working order and review and evaluate appropriateness, reliability, and their effectiveness.

Requirements

Education and Experience:

• Bachelor’s degree in business or related field or 5 years equivalent experience.
• The ability to manage a consensus decision-making process.
• Maintain confidentiality in all situations.
• Strong organizational and communication skills.
• Bilingual (English/ Spanish) preferred.

Work Environment:

• Monday through Friday hours will vary based on Parish needs
• Flexibility to work weekends as needed.