Description

Introduction:

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 90,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 30 years. With offices throughout California and Nevada, Seabreeze has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live.

Summary:

At Seabreeze Management Company, our motto is “People, Performance, Passion,” and we live that motto every day. By continually improving the service we offer our customers and providing our team with the resources they need, we have the power to create communities wherever we go. As an engaging, high-energy self-starter, the Provisional Community Manager II embodies our motto through proactive leadership. With an emphasis on service, a Provisional Community Manager II is organized and articulate and consistently puts the customer first.

By partnering with multiple Boards of Directors, and their Supervising Community Manager the Provisional Community Manager II must build longstanding relationships to assist in the development of goals for each Homeowner’s Associations. The Provisional Community Manager II, under the Direction of their Supervising Community Manager, will support the Boards of Directors in deploying the right strategic plans to meet those goals. All major community projects and issues will be managed, under the direction of the Supervising Community Manager, by the Provisional Community Manager.

The Provisional Community Manager will a working knowledge of management practices, accounting procedures, personnel practices, Association CC&Rs and Bylaws, inventory and procurement, contract relations, association maintenance and safety practices with the direction of the Supervising Community Manager.

Essential Duties and Responsibilities:

To perform this position successfully, an individual must be able to satisfactorily perform each essential duty under the direction of their Supervising Community Manager. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist multiple Boards of Directors (Between 5-9 Communities) in developing the overall operational strategy of their Association; implement the Boards’ goals; monitor and report status of implemented goals to the Boards.
• Maintain client relationships with the Boards by serving as a liaison between the Boards and the management company.
• Creates new forms, policies, resolutions, etc.
• Composes violation letters to residents and handles phone calls with regards to same for resolution of problems in accordance with regulations established by the Board of Directors.
• Develop fiscal management policies and procedures that protect each assigned Association’s assets and help maintain property values, review financial reports, and adhere to budgets.
• Oversee the bidding process for third party vendors.
• Monitor homeowner assessment delinquencies and oversee collection efforts.
• Prepare the annual budget by analyzing prior expenditures and assessing new expenditure needs.
• Administer all legal issues as well as ensure Association policy and procedure adherence, compliance with governing documents or corporate and civil code, and state and federal obligations.
• Maintain all communications with the Boards, creating weekly/monthly reports and action item lists. Maintain past and current Association records and files relating to the operation and management of the Association.
• Prepare agendas, Board packages, and attend all Board meetings, including Executive Session and General Session meetings.
• Perform Administrative Duties for accounts if necessary.

Requirements

Knowledge, Skills and Experience

• 2 years of experience in the industry, managing homeowner’s associations, city government, or related experience
• Strong analytical, problem solving and creative thinking skills.
• Customer service-driven
• Excellent, effective, and diplomatic verbal and written communication skills
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Provision Community Management Certificate with the Nevada Division of Real Estate required.

Use of the Following Computer Applications:

• Outlook MS Word Excel Adobe Acrobat Other
• MAS 90 Internet Access Power Point

Availability:

Regular business hours and after regular business hours, as necessary.

Work Environment:

The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request accommodation such as an ASL interpreter, please contact Vy Nguyen at (949) 334-8166.