November 30, 2023

SCHOOL CITY OF EAST CHICAGO

VACANCY

POSITION: Registrar #2 Clerk

BUILDING: Central High School

REPORTS TO: Principal/Chief Financial Officer

LENGTH: 12 Months

Job Goal:

Under the direction of the school principal, the school secretary provides office and clerical support to assist with the efficient operation of the school district. Generates and maintains guidance and registrar documentation for students.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required):

• High school diploma or general education degree (GED) and at least one-year previous office experience
• Experience with typing/computer programs (word, excel, power point)
• Customer service skills
• Must maintain a high level of confidentiality
• Ability to work harmoniously with others and to communicate effectively (both orally and in writing) with students, parents, and teachers
• Bilingual Preferred
• Ability to maintain confidentiality

Duties and Responsibilities:

• Makes and receives telephone calls, takes messages, and routes calls.
• Maintain a neat proper attire.
• Provides office and clerical support in order to assist with efficient operation of the school.
• Communicates effectively with all members of the school district and community.
• React to change productively and handles other tasks as assigned.
• Required to generate reports as needed for administrative staff, such as attendance and class roster reports.
• Maintains school records and files for building, principal and other building administrators; CUM folders.
• Responds to inquiries from students, parents and community regarding registration, transcripts and student records.
• Handles the registration and maintenance of new enrollees, quits, and transfers using Skyward student management system.
• Maintains student residency verification.
• Assists with mail distribution for entire building.
• Greets all visitors and directs them to the proper personnel.
• Types, prepares, distributes, and files records/reports.
• Maintains accurate attendance records for staff and report attendance problems to the principal.
• Cross-train for the Bookkeeper/Payroll/Confidential Secretary #1 Clerk. Perform other such tasks (which require knowledge of other job description) as may seem appropriate to Administration.
• Assist with purchasing supplies, inventory and distribution.
• Attend Open House and parent/teacher conference as needed.
• Assist building Principal and other Administrators as necessary.
• Supports the philosophy and mission of the school district.
• Ability to read and interpret documents such as safety rules, operating instructions and procedure manuals.
• Ability to read and interpret documents such as safety rules, operating instructions and procedure manuals.
• Any and all assigned duties.

SALARY: According to currentclerical salary schedule

7 hours per day/One (1) hour unpaid lunch

Full-Time Status with benefits

START DATE: Upon Board Approval

Please submit a letter of interest and credentials/resume to:

GeTina Williams

Human Resource Coordinator

School City of East Chicago

1401 East 144th Street

East Chicago, IN 46312

gwilliams@ecps.org

HumanResource@ecps.org