Overview

Senior Administrative Assistant - Stony Brook Neurology Associates, UFPC

Location: East Setauket, NY

Schedule: Full Time

Days/Hours: Monday through Friday - 8:30am to 5:00pm

Responsibilities

SUMMARY: This position requires the incumbent to provide administrative support to the Department. This position is essential to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication.

Job Duties & Essential Functions:

• Schedule meetings and keep calendars. • Answer and direct phone calls.• Act as liaison with other departments and outside agencies.• Handle confidential information and maintain confidential files.• Order supplies.• Prepare payment requisitions.• Open, sort and distribute mail.• Coordinate maintenance of office equipment.• Make travel arrangements.• Plan events and large gatherings.• Prepare presentations.• Scan and maintain documents and files.• Prepare meeting materials and handouts.• Assist in day-to-day operations of department.• Maintain office environment to ensure productivity.• Research issues as needed. • Update and maintain databases.• Work independently and within a team on special projects. • Perform all other duties as assigned by management.

Qualifications

Required Qualifications:

• Associates Degree or certification from an accredited Administrative Assistant program • In lieu of a degree, four (4) years of directly related full time experience, or a combination of higher education and experienced totaling four (4) years may be considered.• Must have excellent expressive and written communication skills• Must be highly organized and able to multi-task • Must be proficient in Microsoft Office Word and Excel

Preferred Qualifications:• Bachelor’s Degree in related field• Administrative Assistant experience in a healthcare setting• Proficiency using Microsoft Office PowerPoint and Access

Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP.

In accordance with the New York State Department of Health (DOH) order that all hospitals and nursing homes “continuously require all personnel to be fully vaccinated against COVID-19,” Candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of acceptance of conditional job offer and must obtain any subsequent doses in accordance with the vaccine protocol. The order also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The order allows for limited medical exemptions with reasonable accommodations, consistent with applicable law.

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.

CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status. Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.