PRIMARY FUNCTION: This position is responsible for the accurate and up-to-date posting of accounts and purchase orders, along with other administrative duties.

REPORTS TO: Principal, Oglethorpe Charter School

SALARY SCHEDULE: G-10

WORK DAYS: 250

REQUIREMENTS:

1. Education Level: 

• High School Diploma

Preferred: • College-level accounting courses or degree

1. Experience, Skill, and Certification: 

• Must have several years of bookkeeping or accounts payable experience with increased responsibility
• Strong customer service skills
• Excellent oral and written communications skills, as well as strong interpersonal relations skills
• Demonstrable ability to be self-motivated and to take self-directed actions and to be responsible for decision-making

Preferred:

• Office management experience
• Experience with payroll functions

ESSENTIAL DUTIES:

1. Assists Principal with the budget process.
2. Assists auditors and accountants in the audit process.
3. Prepares, enters and records all disbursements to proper expenditure accounts.
4. Prepares purchase orders, orders materials (secure best price), receives materials, follows-up on back orders, and disburses materials to proper department.
5. Reviews vendor invoices and reconciles vendor statements.
6. Maintains accurate filing system.
7. Issues checks for signatures.
8. Prepares a monthly financial report for the finance committee and /or the Governing Board.
9. Attends finance committee meetings, as needed.
10. Ensures that payroll information is properly entered into system.
11. Prepares state and corporate renewal papers prior to April 1.
12. Maintains all financial records in Quickbooks.
13. Works with the Governing Board Treasurer to perform duties as directed.
14. Works with the Savannah-Chatham County Board of Education staff to reconcile Board of Education payroll income and expenses.
15. Provides data to accountant for filing of tax form 990 prior to November 15.
16. Notifies bank of signature changes and provide the necessary forms.
17. Prepares, notarizes, and files employment contracts for faculty and staff under the direction of the Principal.
18. Assists the Principal with human resource issues.
19. Performs other duties as necessary for the effectiveness of the organization.

TERMS OF EMPLOYMENT

Incumbents will be considered “at will.” Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. The work calendar will be 229 days.

NON-ESSENTIAL RESPONSIBILITIES

 A responsibility is considered to be “non-essential” (for the purposes of compliance with the Americans with Disabilities Act) if:

• it is shared between multiple incumbents in the job; or
• it could be performed by an employee in another job within the workgroup.

Note the responsibility number(s) from the list in the “Duties and Responsibilities” section for those responsibilities that could be considered “non-essential” based on this definition.

PHYSICAL AND SENSORY DEMANDS

Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort, please list the requirements in this section. Check the box that is applicable for this position and complete any necessary information.

[ X ] OFFICE Employees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.

[ ] CLASSROOM Employees in this category spend at least most of the workday in a typical classroom or related educational environment. There will be prolonged periods of standing or walking, and there may be frequent bending, stooping, or stretching. There are occasions that require the lifting or pulling of equipment or supplies. Reading, listening, writing, and speaking are requirements. There are few exceptional physical or sensory demands, but there may be occasions that require the lifting or restraint of a student.

EXCEPTIONAL PHYSICAL OR SENSORY DEMANDS

 (Check any that apply to this job and complete the required information.)

 [ ] Heavy lifting of up to ______ pounds

 [ ] Frequent climbing up to _______ feet, and/or working on building roofs.

 [ ] Exposure to heavy dust, dirt, chemical or paint fumes, or other airborne matter.

 [ ] Exposure to extreme heat, electric current, hazardous chemicals or other potential hazards.

 [ ] Sitting or standing for extended periods with no control over rest periods.

 [ ] Other:______________________________________________________