Position Title: Assistant Director, Sports Medicine
Position Type: Regular
Salary Range:
$62,400 annually
Pay Frequency: Annual
A. POSITION PURPOSE
The Assistant Director of Sports Medicine is responsible for assisting in the developing, coordinating, and administering of all aspects of a Division I sports medicine program that serves approximately 425 intercollegiate student athletes. This includes administrative duties as well as any and all aspects relative to provide comprehensive, evidenced-based health care to SCU student-athletes. This individual will be responsible for maintaining a working relationship with student health services, team physicians, physical therapists, other health care professionals, coaches and parents of student athletes. The person in this position is responsible for abiding by all WCC and NCAA regulations and assisting to ensure departmental compliance.
B. ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Direct Prevention and Care of Student-Athlete Injuries and Illnesses for Assigned Programs
Independently represent Santa Clara University as the certified athletic trainer for assigned SCU athletic sanctioned events. This may include on or off campus practices, events, and/or competitions. Travel may be required.
Evaluate injuries and/or illnesses for student-athletes. Refer to other medical personnel when professionally indicated.
Design and implement treatment and/or rehabilitation programs for athletic injuries.
Communicate with medical personnel regarding the medical care and treatment of athletic related injuries and/or illnesses. Create injury management plans that may include doctor visits, x-rays/scans, medical exams/studies, rehabilitation programs, and/or surgery for injured student-athletes.
Provide onsite emergency care at assigned SCU athletic sanctioned practices, events, and/or competitions.
Maintain compliance with respective injury reports, medical records, medical clearances, and sports medicine policy, procedure, & protocols.
Conduct injury prevention assessments.
Design and implement individualized injury prevention programs for student-athletes.
Collect and evaluate injury prevention, performance, and/or injury record data.
Ensure student-athlete compliance with pre-season physicals, required documentation for student-athlete clearance and participation.
Maintain required documentation and forms for billing and processing insurance claims. Work in conjunction with the designated Insurance Coordinator to complete any necessary requirements for insurance processing.
Work in conjunction with sports performance staff and registered dieticians to ensure safety in the successful implementation of fitness, nutrition and conditioning programs for student athletes.
Work in conjunction with athletics department Counseling & Sport Psychology staff to ensure the successful implementation of mental health best practices for student athletes.
2. Compliance & Academics
Coordinate with compliance representatives regarding student-athlete medical hardship process and provide required documentation with compliance unit.
Coordinate with academic services staff regarding student-athlete academic accommodations relative to injury, illness, or learning differences. Provide required documentation with academic unit or SCU's Office of Accessible Education.
3. Program Direction and Development Assistance
Advise senior sports medicine staff members and participate in decision-making relative to the daily operations of the sports medicine unit.
Assist senior sports medicine staff members in conducting annual review of current policies and procedures.
4. Incumbent will serve as the coordinator for a minimum of 1 of the following duties:
Scheduling Coordinator
Develop and distribute weekly schedule of events for student workers in sports medicine and sports nutrition.
Hire, train and schedule on-call student employees
Insurance Coordinator
Includes, but is not limited to: approve claim forms, approve incoming bills, manage contracts, assist in annual insurance renewal meetings, serve as a liaison to insurance administrators (ie., TPA, Broker, etc.)
OSHA/Bloodborne Pathogen Coordinator
Conduct annual training to ensure staff and athletic training students are blood borne pathogen certified.
Work with environmental health and safety manager to ensure sports medicine staff compliance.
Technology Coordinator
Coordinate implementation, updates, and access to sports medicine technology platforms that include, but is not limited to: electronic medical records, concussion management, injury prevention program, inventory, and scheduling
Physical Therapy Coordinator
Coordinate in-house physical therapy schedules with contracted physical therapists.
Coordinate in-house student-athlete physical therapy appointments.
Clinical Immersion Site Coordinator
Serve as the primary contact for SCU's CAATE accredited designated affiliate programs
Management contracts, agreements, MOU's for all designated affiliate program(s)
Coordinate student immersion placement with the designated affiliate program(s)
Coordinate preceptor training for SCU staff as directed by designated affiliate program(s)
Physicals Coordinator
Includes, but is not limited to: serve as the primary contact for student-athlete physicals with the team physician's office; coordinate the delivery and receipt of all required paperwork to student-athletes and clinicians; communicate with designated stakeholders for scheduling; input information and documentation to respective student-athlete electronic medical record charts
Annual review and audit of the physical process to ensure compliance with industry best practices and NCAA/WCC/SCU protocols
CPR/First Aid/AED
Manage a budget and coordinate the enrollment of all designated personnel (Sports Medicine staff, sport coaches, S&C coaches, etc.) into a CPR/First-Aid/AED course
Coordinate the compliance of the CPR/First Aid/AED program with the SCU compliance unit
5. Sports Medicine Operating Budget
Advise the Assistant Athletic Director for Sports Medicine in budget planning and management by communicating and managing needs for respective facilities, assigned teams, and/or administrative duties
Manage all p-card transactions and maintain the sports medicine credit card log for inventory purchases.
Monitor student wage and payroll budgets for any assigned on-call student workers.
6. Sports Medicine Administration
Ensure compliance with federal regulations regarding inventory procurement and policies of medication dispensing programs.
Organization and scheduling of staff continuing education symposiums as required by BOC to maintain CEU's.
Designated contact for Campus Safety and Facilities regarding building access, protocols, and scheduling.
Manage security system for Sports Medicine locks and cabinets.
7. Preceptor for Education Programs
Serve as a contact for SCU's clinical site to designated affiliate programs.
Serve as a preceptor to students in CAATE accredited education programs that use SCU as a clinical immersion site.
Coordinate learning labs, student education programs, clinical competencies, and other requirements for SCU to serve as an affiliate clinical site.
8. Other duties as assigned
Attend continuing education symposiums as required to maintain BOC certification.
C. PROVIDES WORK DIRECTION
Supervision and direction of the health and wellness for assigned intercollegiate teams
Hiring, supervision, direction and feedback to student on-call employees
Supervision, direction and feedback to clinical immersion students
D. GENERAL GUIDELINES
Recommends initiatives and implements changes to improve quality and services.
Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices; implements approved recommendations.
Maintains contact with student-athletes and solicits feedback for improved services.
Maximizes productivity through use of appropriate tools, planned training, and performance initiatives.
Researches and develops resources that create timely and efficient workflow.
Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
Prepares and submits reports as requested and required.
Develops and implements guidelines to support the functions of the unit.
E. QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
1. Knowledge
NATA, CPR, First Aid and BBP certification required.
Knowledge of FERPA, OSHA, and HIPPA bylaws.
2. Skills
Basic computer skills required
3. Abilities
Ability to provide evidenced-based service.
Ability to evaluate, recognize, manage, provide treatment, and design rehabilitation programs for athletic injuries and illnesses.
Ability to assist in policy and procedure development.
Ability to utilize technology effectively in all aspects of the development and administration of a sports medicine department
4. Education
Bachelor and master degree in related health field required. Advanced clinical (DAT) or research (PhD, EdD) degree preferred.
5. Years of Experience
1-3 years of relative experience preferred
F. PHYSICAL DEMANDS
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.
Considerable time is spent at a desk using a computer terminal.
May be required to travel to other buildings on the campus.
May be required to travel with athletic teams to events outside of the SCU campus.
May be required to attend conference and training sessions within Bay Area and/or in- or out-of-state locations.
May be required to occasionally travel to outside customers, vendors, suppliers, or institutions.
Considerable time may be spent outdoors attending practices or athletic events.
Considerable time spent at athletic events with associated noise and crowds.
G. WORK ENVIRONMENT
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
Typical office environment.
Mostly indoor office environment.
Offices with equipment noise.
Offices with frequent interruptions.
Athletic fields and events.
Outdoor athletic events.
EEO Statement
​ Equal Opportunity/Notice of Nondiscrimination
Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/
Title IX of the Education Amendments of 1972
Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Jenna Elliott, Interim Director of Equal Opportunity and Title IX, 408-551-3043, jrelliot@scu.edu , www.scu.edu/title-ix . Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).
Clery Notice of Availability
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.
Americans with Disabilities Act
Santa Clara University affirms its' commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources , and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu .
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