Job Title: Senior Administrative Associate to Principal

Wage/Hour Status: Nonexempt

Reports to: Principal

Date Revised: May 2020

PRIMARY PURPOSE:

Facilitate the efficient operation of the school administrative office and provide clerical services for the school's administrative staff. 

QUALIFICATIONS:

Minimum Education/Certification:

High school diploma or GED

Special Skills/Knowledge:

Proficient skills in typing, word processing, file maintenance, and financial records

Strong organizational, communication, telephone, and interpersonal skills

Ability to operate a computer and other office/school equipment

Minimum Experience:

One to three years of secretarial experience preferably in a public education environment

MAJOR RESPONSIBILITIES AND DUTIES:

1. Assist students, teachers, parents, and visitors as needed.

1. Type all written correspondence and property route.

1. Promotes positive public relations with all colleagues, parents, students, and community members.

1. Maintain proper files to include inventory of school supplies, mailing lists, student records, visitor logs, and office communications.

1. Receive, store, issue and inventory supplies and equipment.

1. Sort, distribute, or deliver mail and other documents.

1. Prepare necessary campus communications as requested, using computer.

1. Responsible for a daily teacher attendance log and the records for substitute teachers.

1. Schedule meetings, appointments, and maintain calendar for principal.

1. Responsible for monitoring and maintaining records to include time records, absentee records, special requests, accident reports, and workman's compensation reports.

1. Regular attendance; must be willing and able to report to work at designated site on a regular daily basis according to established work schedule.

1. Keep informed of and complies with state, district, and school policies and regulations concerning primary job functions.

1. Responsible for and maintains campus financial records and reports, assists with preparation of school budget.

1. Supervises office staff.

1. Organize and manage routine work activities of the principal’s office.

1. Provide secretarial services to the principal as needed (maintain calendar, answer phones for principal’s office; schedule appointments; serve as recording secretary on committees and in meetings as needed).

1. Maintain confidentiality of information.

1. Serve as substitute teacher coordinator.

1. Complies student attendance reports daily, keeps accurate records, and prepares reports.

1. Processes the registration and scheduling of new students.

1. Processes student withdrawals.

1. Compiles, reports, and maintain all PEIMS materials.

1. Receives incoming calls, takes reliable messages, and routes to appropriate staff.

1. Performs other duties as assigned by principal.

EQUIPMENT USED:

Personal computer, printer, copier, fax machine and other general office equipment

WORKING CONDITIONS:

Mental Demands:

Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress.

Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer; works with frequent interruptions; occasional in district travel; frequent, prolonged and irregular hours. School district employees may be required to work from home and use their personal electronic devices.